D3 Tenders | Variation 1 - Managed Print & Scan Solutions

Notice Information

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Notice Title

Variation 1 - Managed Print & Scan Solutions

Notice Description

Crown Office and Procurator Fiscal Services (COPFS) have a fleet of print/scan devices located in 45 sites across Scotland. The current MFD estate consists of both colour and mono with a variety of peripherals including bridging units, finishing units, etc and the minimum speed ranges from a minimum of 25 pages per minute (ppm) to 110 ppm. This was awarded in March 2025 via mini-competition via the Scottish Government - ICT Products - Managed Print Solutions Framework (SP-21-046) for the leasing of Print/Scan devices and software, including copy costs and associated services. COPFS awarded Ricoh a standalone contract for support of our Kodak S2050 scanners. That contract has now expired, and we identified that the Kodak scanner support was not included in the new Managed Print & Scan Solutions contract. To align with the original commercial intent of consolidating all print/scan support under a single agreement, this variation formally adds the Kodak Scanner Support.

Lot Information

Lot 1

Crown Office and Procurator Fiscal Services (COPFS) have a fleet of print/scan devices located in 45 sites across Scotland. The current MFD estate consists of both colour and mono with a variety of peripherals including bridging units, finishing units, etc and the minimum speed ranges from a minimum of 25 pages per minute (ppm) to 110 ppm. This was awarded in March 2025 via mini-competition via the Scottish Government - ICT Products - Managed Print Solutions Framework (SP-21-046) for the leasing of Print/Scan devices and software, including copy costs and associated services. COPFS awarded Ricoh a standalone contract for support of our Kodak S2050 scanners. That contract has now expired, and we identified that the Kodak scanner support was not included in the new Managed Print & Scan Solutions contract. To align with the original commercial intent of consolidating all print/scan support under a single agreement, this variation formally adds the Kodak Scanner Support.. This variation covers support for COPFS's Kodak S2050 scanners. The previous standalone Ricoh contract providing this support has expired, and the service was not included in the new Managed Print & Scan Solutions contract. This variation adds the Kodak scanner support to align with the intention of consolidating all print/scan services under one agreement.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000828229
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR552976
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: PCS Notice - Website Contract Award Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Open
Procurement Method Details: Open procedure
Tender Suitability: Not specified
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions: 30 - Office and computing machinery, equipment and supplies except furniture and software packages
CPV Codes: 30120000 - Photocopying and offset printing equipment

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: £1,959,410 £1M-£10M

Notice Dates

Publication Date: 1 Apr 20263 days ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 19 Mar 20242 years ago
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Not Specified
Contracts Status: Active

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: CROWN OFFICE AND PROCURATOR FISCAL SERVICE
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: EDINBURGH
Postcode: EH1 1LA
Post Town: Edinburgh
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM1 East Central Scotland
Small Region (ITL 3): TLM13 City of Edinburgh
Delivery Location: TLM Scotland
Local Authority: City of Edinburgh
Electoral Ward: City Centre
Westminster Constituency: Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers: 1
Supplier Name: RICOH

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR552976
Variation 1 - Managed Print & Scan Solutions - Crown Office and Procurator Fiscal Services (COPFS) have a fleet of print/scan devices located in 45 sites across Scotland. The current MFD estate consists of both colour and mono with a variety of peripherals including bridging units, finishing units, etc and the minimum speed ranges from a minimum of 25 pages per minute (ppm) to 110 ppm. This was awarded in March 2025 via mini-competition via the Scottish Government - ICT Products - Managed Print Solutions Framework (SP-21-046) for the leasing of Print/Scan devices and software, including copy costs and associated services. COPFS awarded Ricoh a standalone contract for support of our Kodak S2050 scanners. That contract has now expired, and we identified that the Kodak scanner support was not included in the new Managed Print & Scan Solutions contract. To align with the original commercial intent of consolidating all print/scan support under a single agreement, this variation formally adds the Kodak Scanner Support.

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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