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Alumni & Fundraising

APUC Limited

This public procurement record has 1 release in its history.

Planning

19 Aug 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

APUC Limited intends to establish a framework agreement for alumni and fundraising customer relationship management (CRM) systems for UK universities and colleges. The service covers the supply and operation of systems supporting alumni engagement and fundraising activity. Potential requirements include implementing the system, migrating existing data, providing support and maintenance, hosting, renewing contracts, and carrying out configuration and development when institutions require it. The framework is intended for APUC and participating full, associate and future members of the UK higher education regional purchasing consortia. These include consortia covering Scotland, southern England, London, the north-east and north-west of England, and Wales. The buyer is based in Stirling, and the services are intended for participating higher education institutions across the UK.

This procurement is at the planning stage: APUC has announced an intention to appoint contractors, but has not yet invited tenders. It is planned as a single-lot framework agreement for services, using the Open procedure under the Public Contracts Regulations framework and covered by the Government Procurement Agreement. The buyer expects the next notice to be published on 1 October 2026. The framework will support participating universities and colleges in procuring CRM systems and associated services over its term. Businesses should treat the stated date as indicative rather than as a tender deadline. The procurement concerns software and related implementation and support services, with the award approach and final commercial requirements to be set out when the procurement reaches the market.

The procurement will suit CRM software providers and specialist implementation partners with experience in alumni relations, fundraising and higher education. Relevant suppliers are likely to need a proven system, capability to manage data migration and implementation, and the capacity to provide reliable hosting, ongoing support and maintenance for multiple institutions. Experience configuring and developing systems to meet differing institutional requirements will be useful, as will the ability to manage contract renewals and longer-term customer relationships. Suppliers with UK-wide delivery capability or established partnerships across higher education purchasing consortia may be well placed to support participating institutions. This is a framework opportunity, so businesses able to serve several universities and colleges at different scales should prepare for the future tender rather than seek to bid now.

How relevant is this notice?

Notice Information

Notice Title

Alumni & Fundraising

Notice Description

APUC is seeking to appoint contractors to a Framework Agreement to provide Alumni and Fundraising CRM Systems on behalf of the UK Universities and colleges. Potential Services include but are not limited to: system implementation; migration support; support and maintenance; hosting, renewal of contracts and configuration and development if required by Institutions. This framework agreement is available to participation from Full and Associate Members and future members within the UK higher education regional purchasing consortia as follows: Advanced Procurement for Universities and Colleges (APUC Ltd) and associated members. http://http://apuc-scot.ac.uk/#!/members Southern Universities Purchasing Consortium (SUPC); https://www.supc.ac.uk/about-us/our-members/ourmembers London Universities Purchasing Consortium(LUPC); https://www.lupc.ac.uk/memberlist North Eastern Universities Purchasing Consortium (NEUPC); https://www.neupc.ac.uk/our-members North Western Universities Purchasing Consortium (NWUPC); https://www.nwupc.ac.uk/ourmembers Higher Education Purchasing Consortium Wales (HEPCW) https://www.hepcw.ac.uk/members/

Lot Information

Lot 1

APUC is seeking to appoint contractors to a Framework Agreement to provide Alumni and Fundraising CRM Systems on behalf of the UK Universities and colleges. Potential Services include but are not limited to: system implementation; migration support; support and maintenance; hosting, renewal of contracts and configuration and development if required by Institutions. This framework agreement is available to participation from Full and Associate Members and future members within the UK higher education regional purchasing consortia as follows: Advanced Procurement for Universities and Colleges (APUC Ltd) and associated members. http://http://apuc-scot.ac.uk/#!/members Southern Universities Purchasing Consortium (SUPC); https://www.supc.ac.uk/about-us/our-members/ourmembers London Universities Purchasing Consortium(LUPC); https://www.lupc.ac.uk/memberlist North Eastern Universities Purchasing Consortium (NEUPC); https://www.neupc.ac.uk/our-members North Western Universities Purchasing Consortium (NWUPC); https://www.nwupc.ac.uk/ourmembers Higher Education Purchasing Consortium Wales (HEPCW) https://www.hepcw.ac.uk/members/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000829158
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562661
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
APUC Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STIRLING
Postcode
FK8 2DZ
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM77 Perth and Kinross, and Stirling
Local Authority
Stirling
Electoral Ward
Stirling East
Westminster Constituency
Stirling and Strathallan

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562661
    Alumni & Fundraising - APUC is seeking to appoint contractors to a Framework Agreement to provide Alumni and Fundraising CRM Systems on behalf of the UK Universities and colleges. Potential Services include but are not limited to: system implementation; migration support; support and maintenance; hosting, renewal of contracts and configuration and development if required by Institutions. This framework agreement is available to participation from Full and Associate Members and future members within the UK higher education regional purchasing consortia as follows: Advanced Procurement for Universities and Colleges (APUC Ltd) and associated members. http://http://apuc-scot.ac.uk/#!/members Southern Universities Purchasing Consortium (SUPC); https://www.supc.ac.uk/about-us/our-members/ourmembers London Universities Purchasing Consortium(LUPC); https://www.lupc.ac.uk/memberlist North Eastern Universities Purchasing Consortium (NEUPC); https://www.neupc.ac.uk/our-members North Western Universities Purchasing Consortium (NWUPC); https://www.nwupc.ac.uk/ourmembers Higher Education Purchasing Consortium Wales (HEPCW) https://www.hepcw.ac.uk/members/

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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