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Secure Collection, Destruction and Disposal of Confidential Waste. (Paper Shredding)

North Lanarkshire Council

This public procurement record has 2 releases in its history.

Award

10 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

16 Apr 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

North Lanarkshire Council procured secure collection, destruction and disposal of confidential paper waste. The service covers recurring scheduled off-site destruction, ad hoc off-site collections and ad hoc on-site destruction. It supports the council’s retention schedules and records management plan, and protects personal data and commercially sensitive information throughout disposal. The requirement is a confidential waste and paper-shredding service delivered across the council’s operations in North Lanarkshire. The service category is waste collection, treatment and disposal, including paper shredding (CPV 90511400). The buyer is North Lanarkshire Council, based at the Civic Centre in Motherwell. The work requires secure handling and disposal aligned with data protection, records management and recognised security practices.

This procurement has been awarded and the tender is complete. North Lanarkshire Council used an open procedure, with electronic tender submission. There was one lot. The estimated procurement value was £200,000. The contract was awarded to Highlander Security Shredding Ltd for £131,972.50. The award process began on 18 May 2026, and the contract was signed on 23 July 2026. The contract is active for 1,080 days, with two possible 12-month extensions. Evaluation was split equally between quality and price, at 50% each. Six bids were received, including three from SMEs. Bids had to remain valid for 120 days, could be submitted only in English, and variants were not allowed. Enhanced probity checks and a declaration of non-involvement in serious organised crime applied.

This award demonstrates established demand from a Scottish local authority for a secure, repeatable confidential-waste service combining scheduled collections with responsive off-site and on-site destruction. Suppliers considering future work for North Lanarkshire Council would need operational capacity for organisation-wide service delivery, reliable collection logistics and secure destruction processes for paper containing personal or commercially sensitive information. Credibility would depend on demonstrable data-protection compliance, robust chain-of-custody and security controls, records-management awareness, and relevant recognised standards or ISO certifications. The successful supplier was an SME, showing that the requirement can suit a specialist security-shredding business rather than only a large national waste operator. Businesses would also need to complete mandatory probity and serious-organised-crime declarations and be prepared for enhanced checks before award.

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Notice Information

Notice Title

Secure Collection, Destruction and Disposal of Confidential Waste. (Paper Shredding)

Notice Description

The council has a responsibility to ensure that all confidential waste is managed and disposed of appropriately, in line with its Retention Schedules and Records Management Plan, to maintain compliance with data protection and regulatory requirements, including the Public Records (Scotland) Act 2011, UK GDPR, and the Data Protection Act 2018. To support this obligation, the Council has historically maintained contractual arrangements to facilitate the secure disposal of confidential waste across the organisation. This requirement also aligns with wider industry expectations and recognised standards, including relevant ISO certifications, established security protocols, and best practice in records management. The materials disposed of through these processes may include personal data as well as commercially sensitive information, all of which require robust safeguards throughout the disposal lifecycle.

Lot Information

Lot 1

Within this Agreement, the Contractor shall be required to provide the following Services: - Recurring Scheduled Off-Site Destruction of Confidential Waste Service - Ad hoc Off-Site Service Delivery - Ad hoc On-Site Service Delivery. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Council intends to include an additional 2 x 12 month extension periods which can be utilised should circumstances arise that such an extension is required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000829432
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562003
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

30191400 - Shredders

90510000 - Refuse disposal and treatment

90511400 - Paper collecting services

90513000 - Non-hazardous refuse and waste treatment and disposal services

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£131,972 £100K-£500K

Notice Dates

Publication Date
10 Aug 20262 weeks ago
Submission Deadline
18 May 2026Expired
Future Notice Date
Not specified
Award Date
23 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1AB
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

Highlander Security Shredding Ltd.

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553995
    Secure Collection, Destruction and Disposal of Confidential Waste. (Paper Shredding) - The council has a responsibility to ensure that all confidential waste is managed and disposed of appropriately, in line with its Retention Schedules and Records Management Plan, to maintain compliance with data protection and regulatory requirements, including the Public Records (Scotland) Act 2011, UK GDPR, and the Data Protection Act 2018. To support this obligation, the Council has historically maintained contractual arrangements to facilitate the secure disposal of confidential waste across the organisation. This requirement also aligns with wider industry expectations and recognised standards, including relevant ISO certifications, established security protocols, and best practice in records management. The materials disposed of through these processes may include personal data as well as commercially sensitive information, all of which require robust safeguards throughout the disposal lifecycle.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562003
    Secure Collection, Destruction and Disposal of Confidential Waste. (Paper Shredding) - The council has a responsibility to ensure that all confidential waste is managed and disposed of appropriately, in line with its Retention Schedules and Records Management Plan, to maintain compliance with data protection and regulatory requirements, including the Public Records (Scotland) Act 2011, UK GDPR, and the Data Protection Act 2018. To support this obligation, the Council has historically maintained contractual arrangements to facilitate the secure disposal of confidential waste across the organisation. This requirement also aligns with wider industry expectations and recognised standards, including relevant ISO certifications, established security protocols, and best practice in records management. The materials disposed of through these processes may include personal data as well as commercially sensitive information, all of which require robust safeguards throughout the disposal lifecycle.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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