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Provision of 3G Pitch Maintenance

South Ayrshire Council

This public procurement record has 2 releases in its history.

Award

31 Jul 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

20 Apr 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

South Ayrshire Council procured services to maintain 3G artificial-turf sports pitches. The requirement covers ongoing pitch maintenance rather than construction or installation, supporting the safe and usable condition of council-managed sports facilities. The work is delivered in South Ayrshire, including Ayr. The procurement is classified under sports facility maintenance and maintenance of sports grounds (CPV 77320000, 45212290 and 45212213). South Ayrshire Council is the buyer and a central purchasing body. The requirement was arranged as a single lot. It is relevant to specialist sports-turf contractors, artificial-pitch maintenance providers and grounds maintenance businesses with the equipment, trained staff and operational capacity to service 3G pitches over a sustained period.

This procurement has been completed and awarded following an open procedure. The contract was awarded to CY Turf Ltd on 26 May 2026, and the contract was signed on 28 July 2026. The active contract value is £149,789.03. The contract period is 1,800 days, with renewal provided for. Evaluation was based on 40% quality and 60% price; variants were not allowed. Bids had to be submitted in English, electronically or in writing, and staff names and qualifications were required. Six bids were received, all from SMEs, and all six were submitted electronically. The procurement is recurring, with further notices estimated around 2030 or 2031. Electronic payment and ordering apply, and electronic invoicing is allowed.

Although this contract has already been awarded, it provides a clear benchmark for suppliers targeting similar South Ayrshire Council requirements in future. Credible competitors would need demonstrable expertise in maintaining 3G artificial-turf pitches, including planned maintenance, inspection, upkeep and the practical management of sports-ground surfaces. The requirement favoured a supplier able to offer strong technical quality as well as competitive pricing, since quality carried 40% of the evaluation and price 60%. Businesses should therefore be able to evidence qualified personnel, provide staff names and qualifications, and organise reliable service delivery across South Ayrshire. The result also shows that an SME-sized specialist can compete successfully and that electronic tender submission is an established route for this buyer.

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Notice Information

Notice Title

Provision of 3G Pitch Maintenance

Notice Description

Provision of 3G Pitch Maintenance

Lot Information

Lot 1

Provision of 3G Pitch Maintenance

Renewal: Estimated timing for further notices to be published is circa 2030 / 2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000829805
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561369
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

45212213 - Sport markings works

45212290 - Repair and maintenance work in connection with sports facilities

77320000 - Sports fields maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£149,789 £100K-£500K

Notice Dates

Publication Date
31 Jul 20263 weeks ago
Submission Deadline
26 May 2026Expired
Future Notice Date
Not specified
Award Date
28 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Yes Estimated timing for further notices to be published is circa 2030 / 2031.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

CY Turf Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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