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Provision of a fully supported ERP system

SRUC

This public procurement record has 3 releases in its history.

Award

06 Oct 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

08 May 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

23 Apr 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

SRUC bought a fully supported, cloud-hosted enterprise resource planning (ERP) system to replace its existing finance and procurement management system and support its teaching, research and commercial activities. The requirement covers financial operations including budgeting, accounts payable and receivable, financial planning and forecasting, financial analysis, statutory and management accounts, tax preparation, procurement and contract management, research management before and after awards, staff expenses, asset and stock management, and credit control. The system may need to integrate with other specialist operational systems. The work is for SRUC at West Mains Road in Edinburgh. This is a business software and implementation requirement, suited to ERP suppliers able to provide and support an organisation-wide cloud service spanning finance, procurement and research administration.

The procurement is complete and the contract has been awarded to Technology One UK Limited; the contract is active and was signed on 2 October 2026. SRUC used an open procedure. One lot covered the full ERP requirement. The contract is valued at £2,333,000. The planned contract period is 1,800 days, with provision for two further 12-month extensions by mutual agreement. The tender was evaluated on functional requirements, weighted at 15, and price, weighted at 30. Nine bids were received, including six from small and medium-sized enterprises. The tender submission deadline was 12 June 2026, with evaluation scheduled to begin the same day. The contract replaces an existing system and includes modernisation of processes, systems and controls across SRUC.

For ERP providers, this award demonstrates demand at SRUC for a supported SaaS platform that can bring finance, procurement, contract management and research administration into an integrated organisational system. A credible competitor for a similar requirement would need to show broad functional coverage across financial planning and reporting, tax, payables and receivables, expenses, assets and stock, credit control, and pre- and post-award research management. The solution must also be capable of integrating with specialist operational systems where required. Suppliers should be equipped to support implementation and ongoing service delivery, and to evidence measurable efficiency and operational improvements across teaching, research and commercial functions. The award followed competition with nine bids, six from SMEs, indicating that smaller firms participated alongside larger suppliers.

How relevant is this notice?

Notice Information

Notice Title

Provision of a fully supported ERP system

Notice Description

SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing financial and procurement management system, and deliver strategic and operational benefits across our Teaching, Research and Commercial activities.

Lot Information

Lot 1

The objectives of the procurement include but are not limited to a modernisation and enhancement of our current 1.operational financial management processes including budgeting, accounts receivable and accounts payable, strategic financial planning and forecasting; 2. procurement and contract management; 3. financial planning and analysis; 4. statutory and management account preparation; 5. tax calculations and return preparation; 6. pre-award & post-award research management; 7. staff expenses; 8. asset and stock management; 9. credit control. It is anticipated that the solution will be a modern, future-proofed and highly functional system that shall deliver measurable business efficiencies, benefits and organisation-wide changes to processes, systems, controls and employee roles. The solution may also be required to integrate in an up-stream and down-stream manner with other specialist operational systems.

Renewal: A further two 12 month extension periods, by mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000830194
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566082
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48443000 - Accounting software package

48444000 - Accounting system

48490000 - Procurement software package

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,333,000 £1M-£10M

Notice Dates

Publication Date
6 Oct 20263 weeks ago
Submission Deadline
12 Jun 2026Expired
Future Notice Date
8 May 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SRUC
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 3JG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Technology One UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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