Notice Information
Notice Title
RBGE - Bespoke and specialist exhibition display production design & fitout services
Notice Description
RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.
Lot Information
Lot 1
RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT): 1. Principal designer duties 2. Production design 3. Production management including budget and programme working with the project manager 4. Fabrication of exhibition structures 5. Scenic model making 6. Small scale mechanical & electromechanical interactives 7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others) 8. Structural advice and implementation 9. Graphic production (design by others) 10. AV software design & development 11. AV hardware supply & commissioning 12. Main contractor duties 13. Site mobilisation 14. Installation of exhibition elements 15. Managing and mitigating health & safety including RAMS Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature. RBGE will supply the following to the successful contractor: - Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification. - Exhibition data sheets for all exhibits, including AV exhibits - Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor. - Video and image assets for the AV software developer to use in the delivery of their works. - Any real artefacts for use in the displays
Options: If required
Renewal: If necessary
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000831176
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557306
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- OJEU - F2 - Contract Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
39154000 - Exhibition equipment
79930000 - Specialty design services
79950000 - Exhibition, fair and congress organisation services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- £385,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 4 Jun 2026Today
- Submission Deadline
- 7 Jul 20262 months to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ROYAL BOTANIC GARDEN EDINBURGH
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH3 5LR
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Inverleith
- Westminster Constituency
- Edinburgh North and Leith
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557306
RBGE - Bespoke and specialist exhibition display production design & fitout services - RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000831176-2026-06-04T00:00:00Z",
"date": "2026-06-04T00:00:00Z",
"ocid": "ocds-r6ebe6-0000831176",
"initiationType": "tender",
"parties": [
{
"id": "org-5",
"name": "Royal Botanic Garden Edinburgh",
"identifier": {
"legalName": "Royal Botanic Garden Edinburgh"
},
"address": {
"streetAddress": "20a Inverleith Row",
"locality": "Edinburgh",
"region": "UKM",
"postalCode": "EH3 5LR"
},
"contactPoint": {
"email": "supplychain@rbge.org.uk",
"telephone": "+44 1315527171",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.rbge.org.uk"
}
},
{
"id": "org-6",
"name": "Sheriff Courts",
"identifier": {
"legalName": "Sheriff Courts"
},
"address": {
"streetAddress": "27 Chamber Street",
"locality": "Edinburgh",
"postalCode": "EH1 1LB"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Royal Botanic Garden Edinburgh",
"id": "org-5"
},
"tender": {
"id": "RBGE 2025-068",
"title": "RBGE - Bespoke and specialist exhibition display production design & fitout services",
"description": "RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "39154000",
"scheme": "CPV"
},
{
"id": "79950000",
"scheme": "CPV"
},
{
"id": "79930000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Newly Renovated Victorian Palm Houses, Royal Botanic Garden Edinburgh."
},
"deliveryAddresses": [
{
"region": "UKM75"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2026-07-07T12:00:00Z"
},
"awardPeriod": {
"startDate": "2026-07-07T12:00:00Z"
},
"documents": [
{
"id": "JUN557306",
"documentType": "contractNotice",
"title": "RBGE - Bespoke and specialist exhibition display production design & fitout services",
"description": "RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557306",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "JUN557306-1",
"title": "Appendix A and B",
"datePublished": "2026-06-04T15:35:14Z",
"dateModified": "2026-06-04T15:35:14Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUN557306-2",
"title": "Appendix C",
"datePublished": "2026-06-04T15:35:15Z",
"dateModified": "2026-06-04T15:35:15Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUN557306-3",
"title": "Appendix D",
"datePublished": "2026-06-04T15:35:15Z",
"dateModified": "2026-06-04T15:35:15Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUN557306-4",
"title": "Design Intent",
"datePublished": "2026-06-04T15:35:16Z",
"dateModified": "2026-06-04T15:35:16Z",
"format": "application/pdf"
},
{
"id": "JUN557306-5",
"title": "Design Intent",
"datePublished": "2026-06-04T15:35:22Z",
"dateModified": "2026-06-04T15:35:22Z",
"format": "application/pdf"
},
{
"id": "JUN557306-6",
"title": "Design Intent",
"datePublished": "2026-06-04T15:35:35Z",
"dateModified": "2026-06-04T15:35:35Z",
"format": "application/pdf"
},
{
"id": "JUN557306-7",
"title": "Design Intent",
"datePublished": "2026-06-04T15:35:41Z",
"dateModified": "2026-06-04T15:35:41Z",
"format": "application/pdf"
},
{
"id": "JUN557306-8",
"title": "Design Intent",
"datePublished": "2026-06-04T15:35:46Z",
"dateModified": "2026-06-04T15:35:46Z",
"format": "application/pdf"
},
{
"id": "JUN557306-9",
"title": "Design Intent",
"datePublished": "2026-06-04T15:35:59Z",
"dateModified": "2026-06-04T15:35:59Z",
"format": "application/pdf"
},
{
"id": "JUN557306-10",
"title": "Design Intent",
"datePublished": "2026-06-04T15:36:01Z",
"dateModified": "2026-06-04T15:36:01Z",
"format": "application/pdf"
},
{
"id": "JUN557306-11",
"title": "Design Intent",
"datePublished": "2026-06-04T15:36:06Z",
"dateModified": "2026-06-04T15:36:06Z",
"format": "application/pdf"
},
{
"id": "JUN557306-12",
"title": "Design Intent",
"datePublished": "2026-06-04T15:36:11Z",
"dateModified": "2026-06-04T15:36:11Z",
"format": "application/pdf"
},
{
"id": "JUN557306-13",
"title": "Design Intent",
"datePublished": "2026-06-04T15:36:15Z",
"dateModified": "2026-06-04T15:36:15Z",
"format": "application/pdf"
},
{
"id": "JUN557306-14",
"title": "Design Intent",
"datePublished": "2026-06-04T15:36:17Z",
"dateModified": "2026-06-04T15:36:17Z",
"format": "application/pdf"
},
{
"id": "JUN557306-15",
"title": "Design Intent",
"datePublished": "2026-06-04T15:36:26Z",
"dateModified": "2026-06-04T15:36:26Z",
"format": "application/pdf"
},
{
"id": "JUN557306-16",
"title": "Design Intent",
"datePublished": "2026-06-04T15:36:31Z",
"dateModified": "2026-06-04T15:36:31Z",
"format": "application/pdf"
},
{
"id": "JUN557306-17",
"title": "Visual",
"datePublished": "2026-06-04T15:36:37Z",
"dateModified": "2026-06-04T15:36:37Z",
"format": "application/pdf"
},
{
"id": "JUN557306-18",
"title": "Visual",
"datePublished": "2026-06-04T15:36:43Z",
"dateModified": "2026-06-04T15:36:43Z",
"format": "application/pdf"
},
{
"id": "JUN557306-19",
"title": "Visual",
"datePublished": "2026-06-04T15:36:51Z",
"dateModified": "2026-06-04T15:36:51Z",
"format": "application/pdf"
},
{
"id": "JUN557306-20",
"title": "Layout",
"datePublished": "2026-06-04T15:36:54Z",
"dateModified": "2026-06-04T15:36:54Z",
"format": "application/pdf"
},
{
"id": "JUN557306-21",
"title": "Visual",
"datePublished": "2026-06-04T15:36:57Z",
"dateModified": "2026-06-04T15:36:57Z",
"format": "application/pdf"
},
{
"id": "JUN557306-22",
"title": "Visual",
"datePublished": "2026-06-04T15:36:58Z",
"dateModified": "2026-06-04T15:36:58Z",
"format": "application/pdf"
},
{
"id": "JUN557306-23",
"title": "EDS",
"datePublished": "2026-06-04T15:37:00Z",
"dateModified": "2026-06-04T15:37:00Z",
"format": "application/pdf"
},
{
"id": "JUN557306-24",
"title": "EDS",
"datePublished": "2026-06-04T15:37:04Z",
"dateModified": "2026-06-04T15:37:04Z",
"format": "application/pdf"
},
{
"id": "JUN557306-25",
"title": "EDS",
"datePublished": "2026-06-04T15:37:07Z",
"dateModified": "2026-06-04T15:37:07Z",
"format": "application/pdf"
},
{
"id": "JUN557306-26",
"title": "EDS",
"datePublished": "2026-06-04T15:37:11Z",
"dateModified": "2026-06-04T15:37:11Z",
"format": "application/pdf"
},
{
"id": "JUN557306-27",
"title": "EDS",
"datePublished": "2026-06-04T15:37:17Z",
"dateModified": "2026-06-04T15:37:17Z",
"format": "application/pdf"
},
{
"id": "JUN557306-28",
"title": "EDS",
"datePublished": "2026-06-04T15:37:19Z",
"dateModified": "2026-06-04T15:37:19Z",
"format": "application/pdf"
},
{
"id": "JUN557306-29",
"title": "EDS",
"datePublished": "2026-06-04T15:37:24Z",
"dateModified": "2026-06-04T15:37:24Z",
"format": "application/pdf"
},
{
"id": "JUN557306-30",
"title": "EDS",
"datePublished": "2026-06-04T15:37:27Z",
"dateModified": "2026-06-04T15:37:27Z",
"format": "application/pdf"
},
{
"id": "JUN557306-31",
"title": "EDS",
"datePublished": "2026-06-04T15:37:30Z",
"dateModified": "2026-06-04T15:37:30Z",
"format": "application/pdf"
},
{
"id": "JUN557306-32",
"title": "EDS",
"datePublished": "2026-06-04T15:37:31Z",
"dateModified": "2026-06-04T15:37:31Z",
"format": "application/pdf"
},
{
"id": "JUN557306-33",
"title": "EDS",
"datePublished": "2026-06-04T15:37:43Z",
"dateModified": "2026-06-04T15:37:43Z",
"format": "application/pdf"
},
{
"id": "JUN557306-34",
"title": "EDS",
"datePublished": "2026-06-04T15:37:44Z",
"dateModified": "2026-06-04T15:37:44Z",
"format": "application/pdf"
},
{
"id": "JUN557306-35",
"title": "Invitation To Tender Document",
"datePublished": "2026-06-04T15:37:48Z",
"dateModified": "2026-06-04T15:37:48Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
}
],
"lots": [
{
"id": "1",
"description": "RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT): 1. Principal designer duties 2. Production design 3. Production management including budget and programme working with the project manager 4. Fabrication of exhibition structures 5. Scenic model making 6. Small scale mechanical & electromechanical interactives 7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others) 8. Structural advice and implementation 9. Graphic production (design by others) 10. AV software design & development 11. AV hardware supply & commissioning 12. Main contractor duties 13. Site mobilisation 14. Installation of exhibition elements 15. Managing and mitigating health & safety including RAMS Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature. RBGE will supply the following to the successful contractor: - Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification. - Exhibition data sheets for all exhibits, including AV exhibits - Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor. - Video and image assets for the AV software developer to use in the delivery of their works. - Any real artefacts for use in the displays",
"status": "active",
"value": {
"amount": 385000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "70"
},
{
"type": "price",
"description": "30"
}
]
},
"options": {
"description": "If required"
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 180
},
"hasRenewal": true,
"renewal": {
"description": "If necessary"
}
}
],
"bidOpening": {
"date": "2026-07-07T12:00:00Z"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "39154000",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=831176. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:831176) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=831176",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000831176"
}
],
"noticetype": "OJEU - F2 - Contract Notice"
}