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Servicing and Maintenance of Secure Entry Doors and Door Entry Systems

Clyde Valley Housing Association Limited

This public procurement record has 2 releases in its history.

Award

14 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

13 May 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Clyde Valley Housing Association Limited procured a service, repair and maintenance contract for communal secure-entry doors and door-entry systems. The work includes routine servicing, inspections, repairs and replacement works when required across the association’s properties. These include tenements, four-in-a-block properties, multi-storey blocks and mixed-tenure buildings where the association is responsible for common closes and entrances. Approximately 232 properties are to be inspected each year, with some having both front and rear doors. The service is delivered across Clyde Valley, North Lanarkshire and South Lanarkshire. This is a property maintenance service, classified under CPV 50711000 for repair and maintenance services of electrical building installations.

The procurement has been completed through an open procedure, with one lot. The tender deadline and public bid opening were 18 June 2026 at 12:00, and the evaluation period began on that date. The contract was awarded to ROBERTSON-ACOM LIMITED and signed on 25 August 2026. Its value is £325,231.27, against an estimated procurement value of £1,000,000. The contract period is 1,080 days, with up to two additional one-year extensions subject to satisfactory performance and continuing requirements. Bids were evaluated on quality at 60% and price at 40%; variants were not allowed. Eight electronic bids were received, all from SMEs. The contract is active.

This procurement demonstrates recurring demand from a housing association for planned and responsive maintenance of communal entrance doors and door-entry systems across a substantial residential portfolio. Relevant suppliers would need practical capability in inspecting, servicing, repairing and replacing secure-entry doors and associated systems, including properties with multiple entrances and mixed tenure. Credible competitors would need to manage approximately 232 annual property inspections, respond to repair and replacement requirements, and coordinate work across North and South Lanarkshire. The contract used measured-term arrangements and KPI-based performance management, so experience of delivering against service levels, reporting performance and maintaining consistent quality would be important. Suppliers should also be able to demonstrate suitable health and safety, supply-chain and operational controls for housing maintenance work.

How relevant is this notice?

Notice Information

Notice Title

Servicing and Maintenance of Secure Entry Doors and Door Entry Systems

Notice Description

Servicing and Maintenance etc of Secure Entry Doors and Door Entry Systems

Lot Information

Lot 1

Clyde Valley Group is procuring a service, repair and maintenance contract for communal entrance doors and door entry systems, which will include for repair and replacement works as required to their properties. The contract for the close door and door entry systems is to properties including tenements, four in a block properties, multi-storey blocks and buildings where there is mixed tenure and CVHA has a responsibility for common closes and entrances. The number of properties to be inspected in each year of the contract is approximately 232 with a number having both front and rear doors.

Renewal: The contract is available for up to two additional extension periods, each of one year. Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000831873
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564468
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£325,231 £100K-£500K

Notice Dates

Publication Date
14 Sep 20262 days ago
Submission Deadline
18 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Clyde Valley Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1PN
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire, TLM95 South Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell North
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

ROBERTSON ACOM LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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