Overseas Educational Travel Services

Notice Information

Get alerts for notices like these

Notice Title

Overseas Educational Travel Services

Notice Description

The City of Edinburgh Council is publishing this Prior Information Notice to advise the market of its intention to tender a contract for the provision of Overseas Educational Travel Services and to invite engagement from suitably qualified and experienced providers ahead of a formal procurement exercise.

Lot Information

Lot 1

The services will support overseas curriculum-linked trips and educational visits undertaken by pupils attending Edinburgh primary and secondary schools. The scope is expected to include: End-to-end itinerary design, coordination, and management for overseas school trips Booking and management of transport (air, rail, and coach as appropriate) Sourcing and quality assurance of accommodation suitable for school groups Organisation of excursions, cultural visits, and curriculum-linked activities Preparation of destination-specific risk assessments and travel safety documentation Arrangement of appropriate travel insurance covering pupils, accompanying staff, and supervisors 24-hour in-trip emergency support and crisis management capability Compliance with all relevant child protection, safeguarding, and health and safety requirements applicable in Scotland Trips will be principally within Europe, though the contract may also accommodate occasional longer-haul visits. The City of Edinburgh Council operates a sizeable school estate of over 100 primary and secondary schools across the city.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000832866
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560623
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: OJEU - F1 - Prior Information Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

55110000 - Hotel accommodation services

60400000 - Air transport services

63510000 - Travel agency and similar services

63511000 - Organisation of package tours

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 21 Jul 2026Yesterday
Submission Deadline: Not specified
Future Notice Date: 1 Oct 20263 months to go
Award Date: Not specified
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Planned
Lots Status: Planned
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: THE CITY OF EDINBURGH COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: EDINBURGH
Postcode: EH8 8BG
Post Town: Edinburgh
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM1 East Central Scotland
Small Region (ITL 3): TLM13 City of Edinburgh
Delivery Location: TLM75 City of Edinburgh
Local Authority: City of Edinburgh
Electoral Ward: City Centre
Westminster Constituency: Edinburgh East and Musselburgh

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560623
Overseas Educational Travel Services - The City of Edinburgh Council is publishing this Prior Information Notice to advise the market of its intention to tender a contract for the provision of Overseas Educational Travel Services and to invite engagement from suitably qualified and experienced providers ahead of a formal procurement exercise.

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000832866-2026-07-21T00:00:00Z",
    "date": "2026-07-21T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000832866",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-3",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Ben Fulton",
                "email": "ben.fulton@edinburgh.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-3"
    },
    "planning": {
        "documents": [
            {
                "id": "JUL560623",
                "documentType": "plannedProcurementNotice",
                "title": "Overseas Educational Travel Services",
                "description": "The City of Edinburgh Council is publishing this Prior Information Notice to advise the market of its intention to tender a contract for the provision of Overseas Educational Travel Services and to invite engagement from suitably qualified and experienced providers ahead of a formal procurement exercise.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560623",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CT1849",
        "title": "Overseas Educational Travel Services",
        "description": "The City of Edinburgh Council is publishing this Prior Information Notice to advise the market of its intention to tender a contract for the provision of Overseas Educational Travel Services and to invite engagement from suitably qualified and experienced providers ahead of a formal procurement exercise.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "63511000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "55110000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60400000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "The services will support overseas curriculum-linked trips and educational visits undertaken by pupils attending Edinburgh primary and secondary schools. The scope is expected to include: End-to-end itinerary design, coordination, and management for overseas school trips Booking and management of transport (air, rail, and coach as appropriate) Sourcing and quality assurance of accommodation suitable for school groups Organisation of excursions, cultural visits, and curriculum-linked activities Preparation of destination-specific risk assessments and travel safety documentation Arrangement of appropriate travel insurance covering pupils, accompanying staff, and supervisors 24-hour in-trip emergency support and crisis management capability Compliance with all relevant child protection, safeguarding, and health and safety requirements applicable in Scotland Trips will be principally within Europe, though the contract may also accommodate occasional longer-haul visits. The City of Edinburgh Council operates a sizeable school estate of over 100 primary and secondary schools across the city.",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-10-01T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "63510000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Interested organisations should note interest and may be contacted for further follow up information prior to a tender process. It is expected that any formal procurement will require tenderers to demonstrate, as a minimum: Valid ATOL protection and ABTA membership (or equivalent bonding and consumer protection arrangements) sufficient to cover the services provided Compliance with the Package Travel and Linked Travel Arrangements Regulations 2018 Demonstrable experience of designing and delivering overseas group travel for school-age children on behalf of local authorities or equivalent public sector clients Robust safeguarding, child protection, and group supervision procedures -- including, in respect of any staff engaging in regulated roles with children, compliance with the Protection of Vulnerable Groups (Scotland) Act 2007 and the mandatory PVG scheme membership requirement in force from April 2025 Comprehensive public liability, employers' liability, and professional indemnity insurance at levels proportionate to the contract value Clear escalation and 24/7 emergency response protocols for incidents occurring overseas Hold current STF Assured Membership, or be able to demonstrate equivalent independently audited safety management standards, financial protection, and educational travel competence as assessed against the STF Code of Practice NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=832866. (SC Ref:832866)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000832866"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}