Tender

SPS-02339 Workspace Management System for SPS HQ

SCOTTISH PRISON SERVICE

This public procurement record has 2 releases in its history.

Tender

04 Jun 2026 at 00:00

PCS Notice - Website Contract Notice
Planning

26 May 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service, headquartered in Edinburgh, is actively seeking a supplier for a Workspace Management System to enhance the booking facilities for workspaces, desks, and meeting rooms at their headquarters. Classified under the public order and safety industry category, this procurement is proceeding through an open procedure, allowing for electronic submissions. The procurement process is currently at the tender stage, with critical activities commencing from the end of the tender period on 1st July 2026. Interested parties must submit their tenders by this date, as the evaluation and subsequent awarding will follow shortly.

This tender represents a significant opportunity for businesses specializing in workspace management solutions to expand their reach by securing a contract with a national government agency. Companies with expertise in tailored software solutions for workspace booking systems will be particularly well-suited to bid for this contract. The procurement's potential contract duration, alongside an extension option of up to two years, further allows for sustained business growth in serving the public sector. The transparent open procedure and structured tender process ensure that competitive bids have a fair chance of being assessed on merit, encouraging innovation and efficiency in service provision to the Scottish Prison Service.

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Notice Information

Notice Title

SPS-02339 Workspace Management System for SPS HQ

Notice Description

The Scottish Prison Service (SPS) are seeking a supplier to provide a Workspace Management System to facilitate users booking workspaces, desks and meeting rooms at SPS Headquarters.

Lot Information

Lot 1

The SPS will commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) will be published by SPS and will be made available to bidders on Public Contract Scotland-Tender (PCS-T). Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: Extension option of up to 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000832924
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557247
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212511 - Desktop communications software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 2026Today
Submission Deadline
1 Jul 20264 weeks to go
Future Notice Date
1 Jun 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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