Award

Timetabling and Exam Scheduler Software as a Service

EDINBURGH NAPIER UNIVERSITY

This public procurement record has 1 release in its history.

Award

02 Jun 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Edinburgh Napier University, located at Sighthill Campus in Edinburgh, acted as the buyer in this procurement process, seeking a provider for "Timetabling and Exam Scheduler Software as a Service". This procurement falls under the education industry category and aims to streamline their software solutions into a full SaaS model. The procurement process was at the award stage as of 2nd June 2026, with the contract having been signed on 27th May 2026. The procurement method adopted was a limited tender, awarding a contract without prior publication of a call for competition due to technical reasons aligning with the existing supplier’s development roadmap. The contract is active and valued at £176,255.85 GBP.

This tender presents an opportunity for businesses specialising in educational software services, particularly those adept in providing SaaS solutions that integrate seamlessly with existing systems and align with future technological developments. The contract, co-terminous with the university's Exam Scheduling agreement over 28 months, could serve as a reference point for similar projects across educational institutions. Technology One UK Limited was selected as the supplier, highlighting potential opportunities for businesses interested in subcontracting or forming strategic alliances in similar sectors. Companies with skills in digital transformation and university administrative processes would find this an ideal opportunity for business growth.

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Notice Information

Notice Title

Timetabling and Exam Scheduler Software as a Service

Notice Description

Alignment of existing hybrid (on-premise and SaaS) Timetabling software suite and Exam Scheduling software suite to become coterminous full SaaS agreements, plus amendment of key interfaces with contiguous student systems.

Lot Information

Lot 1

Co-termed contract for Timetabling and Exam Scheduling software provided as SaaS.

Procurement Information

The current Timetabling suite is hosted both on-premise and in a SaaS service, which causes operational issues, particularly during upgrades. By adopting the existing supplier's Timetabling application as a full Software-as-a-Service (SaaS) solution, the University remains aligned with the vendor's ongoing development roadmap while reducing the burden of maintaining and upgrading on-premise systems. The revised agreement will co-terminate with the University's Exam Scheduling contract with that same supplier, in a 28-month combined agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000833465
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557035
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48190000 - Educational software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£176,255 £100K-£500K

Notice Dates

Publication Date
2 Jun 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 May 20261 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EDINBURGH NAPIER UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH11 4BN
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Sighthill/Gorgie
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOLOGY ONE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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