Tender

Provision, Support & Maintenance of a Human Resources Payroll System

NORTH EAST SCOTLAND COLLEGE

This public procurement record has 1 release in its history.

Tender

03 Jun 2026 at 00:00

Summary of the contracting process

North East Scotland College has initiated an open procedure tender for the provision, support, and maintenance of a Human Resources Payroll System. This procurement process, specific to the education industry, is being conducted under the procurement stage titled "Tender" with a focus on services. The college, located in Aberdeen City and Shire, UKM50, seeks proposals for this service by 13th July 2026 at 12:00 noon. The electronic submission platform is available via the Public Contracts Scotland website, with contact facilitated through Mark Davidson at North East Scotland College. The award phase is anticipated to begin shortly after the submission deadline at 12:30 pm on the same day.

This tender presents a remarkable opportunity for businesses specialising in payroll system development, support, and maintenance. Companies with expertise in managing large-scale HR systems and offering comprehensive ongoing support will find this contract particularly beneficial. With an emphasis on quality and price, weighted at 60% and 40% respectively, businesses capable of delivering high-quality solutions at competitive rates will likely succeed in this tender. The contract offers a duration of 2190 days and potential extensions, providing an extensive timeline for strategic business growth with North East Scotland College as a public law-governed buyer in the education sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Provision, Support & Maintenance of a Human Resources Payroll System

Notice Description

Invitation to tender for the Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College

Lot Information

Lot 1

Invitation to tender for Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College, as per the tender documentation

Renewal: The College reserves the right to extend the Contract for up to three further 12-month periods, subject to satisfactory performance and continued College requirement. The College shall activate these extensions by notification in writing to the Contract holder.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000833692
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557200
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

72227000 - Software integration consultancy services

72250000 - System and support services

72260000 - Software-related services

72300000 - Data services

72400000 - Internet services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 2026Yesterday
Submission Deadline
13 Jul 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NORTH EAST SCOTLAND COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB25 1BN
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
George St/Harbour
Westminster Constituency
Aberdeen South

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000833692-2026-06-03T00:00:00Z",
    "date": "2026-06-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000833692",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-12",
            "name": "North East Scotland College",
            "identifier": {
                "legalName": "North East Scotland College"
            },
            "address": {
                "streetAddress": "Aberdeen City Campus, Gallowgate",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB25 1BN"
            },
            "contactPoint": {
                "name": "Mark Davidson",
                "email": "subcontracts@nescol.ac.uk",
                "telephone": "+44 3003305550",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nescol.ac.uk"
            }
        },
        {
            "id": "org-13",
            "name": "Aberdeen Civil Justice Centre & Commercial Courts",
            "identifier": {
                "legalName": "Aberdeen Civil Justice Centre & Commercial Courts"
            },
            "address": {
                "streetAddress": "Castle Street",
                "locality": "Aberdeen",
                "postalCode": "AB10 1WP"
            },
            "contactPoint": {
                "email": "aberdeen@scotcourts.gov.uk",
                "telephone": "+44 1224657200",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "North East Scotland College",
        "id": "org-12"
    },
    "tender": {
        "id": "NESCOL-HRPAS-2026",
        "title": "Provision, Support & Maintenance of a Human Resources Payroll System",
        "description": "Invitation to tender for the Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48450000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72260000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72212450",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72400000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72300000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72227000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeen City and Shire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2026-07-13T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-07-13T12:30:00Z"
        },
        "documents": [
            {
                "id": "JUN557200",
                "documentType": "contractNotice",
                "title": "Provision, Support & Maintenance of a Human Resources Payroll System",
                "description": "Invitation to tender for the Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557200",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUN557200-1",
                "title": "Invitation to Tender Document",
                "datePublished": "2026-06-03T13:50:14Z",
                "dateModified": "2026-06-03T13:50:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN557200-2",
                "title": "Appendix A - Commercial Schedule",
                "datePublished": "2026-06-03T13:50:14Z",
                "dateModified": "2026-06-03T13:50:14Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN557200-3",
                "title": "Appendix B - Form of Tender",
                "datePublished": "2026-06-03T13:50:14Z",
                "dateModified": "2026-06-03T13:50:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN557200-4",
                "title": "Appendix C - Technical Schedule",
                "datePublished": "2026-06-03T13:50:14Z",
                "dateModified": "2026-06-03T13:50:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN557200-5",
                "title": "Appendix D - Draft Terms and Conditions",
                "datePublished": "2026-06-03T13:50:14Z",
                "dateModified": "2026-06-03T13:50:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Invitation to tender for Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College, as per the tender documentation",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 2190
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The College reserves the right to extend the Contract for up to three further 12-month periods, subject to satisfactory performance and continued College requirement. The College shall activate these extensions by notification in writing to the Contract holder."
                }
            }
        ],
        "bidOpening": {
            "date": "2026-07-13T12:30:00Z",
            "address": {
                "streetAddress": "North East Scotland College - Aberdeen City Campus"
            },
            "description": "Electronic download by Mark Davidson - Procurement Officer"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "criteria as stated in the procurement documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "criteria as stated in the procurement documents"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "72250000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=833692. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:833692) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=833692",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000833692"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}