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Biomass Heating Systems - Maintenance Services

Argyll and Bute Council

This public procurement record has 3 releases in its history.

TenderUpdate

21 Jul 2026 at 01:00

OJEU - F14 - Corrigendum
Tender

25 Jun 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

05 Jun 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Argyll and Bute Council is seeking a specialist maintenance service for 10 existing wood-pellet-fuelled biomass boiler installations across nine schools and a school hostel in Argyll and Bute. The work covers planned preventative maintenance, remediation and emergency attendance and support. Suppliers will be expected to undertake statutory, best-practice and manufacturer-recommended tasks associated with the biomass heating systems. The main service category is repair and maintenance of boilers (CPV 50531100). The council is acting as the buying organisation and the requirement is a single lot. This is an operational maintenance contract for an existing estate rather than the supply or installation of new heating systems, so it is most relevant to firms with established biomass boiler servicing and emergency response capability in the area.

The process has reached tender: the council invited offers through an open procedure, with electronic submission. The original submission deadline was 27 July 2026 at 12:00, and an amendment extended it to 31 July 2026 at 12:00 because of the volume of questions and potential additional input required from tenderers. The published bid-opening time is 27 July 2026 at 12:00. The contract period is 360 days, described as one calendar year from award. The council may extend it by up to three further calendar years on a 1+1+1 basis, subject to satisfactory performance and product discussions. Variants are not allowed. The requirement includes community benefits and is expected to recur after the contract period, including extensions.

This opportunity suits a specialist heating-services contractor with practical experience maintaining wood-pellet biomass boilers across multiple public buildings. Strong candidates will be able to organise planned preventative maintenance, diagnose and carry out remediation, respond to emergency faults and provide attendance and support when required. The service also calls for work aligned with statutory duties, recognised good practice and individual manufacturers’ recommendations, so firms should have suitably qualified engineers, documented maintenance procedures and access to manufacturer-specific technical knowledge and parts. The dispersed estate of nine schools and a hostel favours suppliers with reliable regional coverage, responsive scheduling and sufficient capacity to manage several installations. Contractors should also be prepared to deliver the community-benefit commitments associated with the council’s requirement and to support a recurring service relationship.

How relevant is this notice?

Notice Information

Notice Title

Biomass Heating Systems - Maintenance Services

Notice Description

This is a standard maintenance contract associated with 10 existing wood pellet fuelled biomass boiler installations. The contract allows for planned preventative maintenance/remediation and emergency maintenance attendance/support and contains elements of statutory, best practice and manufacturer recommended tasks. The biomass boilers are installed across 9 schools and a school hostel. This PIN is a republishing of a previous PIN due to an updated estimated contract value internally.

Lot Information

Lot 1

This is a standard maintenance contract associated existing wood pellet fueled biomass boiler installations. The contract allows for planned preventative maintenance/remediation and emergency maintenance attendance/support and contains elements of statutory, best practice and manufacturer recommended tasks. The biomass boilers are installed across 9 schools and a school hostel.

Renewal: The period of the Contract will be for 1 Calendar Year from the date of award. The Contract may be extended for up to 3 further Calendar years on a 1+1+1 basis at the option of Argyll and Bute Council, subject to satisfactory performance of the contract and product discussions with the successful Tenderer(s).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000833957
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560559
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44621200 - Boilers

50531100 - Repair and maintenance services of boilers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20261 months ago
Submission Deadline
27 Jul 2026Expired
Future Notice Date
11 Jun 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
End of Contract Period (including any extensions).

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Argyll and Bute Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LOCHGILPHEAD
Postcode
PA31 8RT
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Argyll and Bute
Electoral Ward
Mid Argyll
Westminster Constituency
Argyll, Bute and South Lochaber

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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