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SPS-11012 Football Pitch Replacements at HMP & YOI Polmont

Scottish Prison Service

This public procurement record has 3 releases in its history.

Award

17 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

08 Jul 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

16 Jun 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service procured works to replace two 3G artificial grass football pitches at HMP & YOI Polmont. The replacement surfaces are intended for football and multi-sport use and must comply with BS EN 15330-1:2013. This is sports-ground construction and refurbishment work, classified under CPV 45236119, with an additional classification for construction work on sports grounds (CPV 45212200). Delivery is at HMP & YOI Polmont. The requirement is for a specialist contractor able to remove and replace existing artificial pitches and provide suitable, compliant playing surfaces for use within a prison and young offenders institution.

This procurement has been completed and awarded following an open procedure. There was one lot, covering a contract period of 180 days, with electronic submission in English and variants not permitted. Bids closed on 5 August 2026 at 14:00, with evaluation scheduled from 6 August 2026 at 10:00; bids were opened at that time. Two bids were received, both from SMEs and both submitted electronically. Fairways Sportsgrounds Ltd was awarded the contract. The award was made on 16 September 2026, and the contract was signed on 16 September 2026. Its value is £63,051.20. The contract is active.

For suppliers that did not win, this award demonstrates a defined requirement for specialist sports-ground replacement work within the Scottish Prison Service. Credible competitors would need experience delivering 3G artificial grass football pitches, including works that support football and multi-sport use, and the technical ability to meet BS EN 15330-1:2013. The procurement attracted two SME bids, indicating that the requirement was accessible to smaller specialist contractors as well as larger firms. Relevant capability includes planning and delivering pitch replacement works, coordinating construction activity at a secure public-sector site, and providing compliant finished surfaces. A supplier able to evidence comparable sports-ground projects and technical quality would be well placed for similar requirements from this buyer.

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Notice Information

Notice Title

SPS-11012 Football Pitch Replacements at HMP & YOI Polmont

Notice Description

The Scottish Prison Service (SPS) requires a contractor to replace two (2) 3G artificial grass football pitches at HMP & YOI Polmont. The new pitches shall provide a suitable surface for football and multi-sport use, ensuring compliance to BS EN15330-1:2013.

Lot Information

Lot 1

SPS has commenced this procurement process with the intention of awarding a contract. Following this Prior Information Notice (PIN) a Contract Notice and Request for Quotation (RFQ) has been published by SPS on Public Contract Scotland Tender (PCS-T). Tender responses will then be evaluated by the SPS in accordance with the RFQ.. Full details of SPS requirements are now available Public Contracts Scotland-Tenders (PCS-T).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000834381
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564710
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45212200 - Construction work for sports facilities

45236119 - Repair work on sports fields

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£63,051 Under £100K

Notice Dates

Publication Date
17 Sep 20261 months ago
Submission Deadline
5 Aug 2026Expired
Future Notice Date
10 Jul 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Fairways Sportsgrounds Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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