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SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont

Scottish Prison Service

This public procurement record has 3 releases in its history.

Award

08 Oct 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

05 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

16 Jun 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service is buying replacement roof-light smoke ventilation systems for HMP Edinburgh and HMP & YOI Polmont, near Falkirk. The works cover supply, installation, commissioning and testing. Existing systems at both prisons were assessed as beyond economic repair because the actuators needed to open and close the roof-light vents are no longer available. All three units were non-operational, creating a potential life-safety risk and a risk of non-compliance with fire-safety legislation. The requirement is therefore for complete replacement systems rather than like-for-like actuator repairs. The Scottish Prison Service is the buyer, and delivery is at the two named prison sites in Scotland.

The procurement is complete and awarded through an open procedure. One lot covered both sites. Two bids were received, both from small and medium-sized enterprises. Mecafit Ltd was selected for the contract, which is active and signed. The contract value is £45,508.33. The award date is not stated; the contract was signed on 7 October 2026. The contract period runs from 19 October to 6 November 2026. Bids were assessed against economic and technical selection criteria; the available details do not set out the specific tests or award weighting. The contract did not allow variant bids. The process used electronic submissions, and bids had to be in English.

This award shows demand from the Scottish Prison Service for specialist smoke-ventilation replacement works in operational prison buildings. A credible competitor would need to deliver a complete roof-light smoke ventilation solution, including supply, installation, commissioning and testing, and be able to work at both prison sites. Relevant capability includes replacing non-operational systems where obsolete actuators make component-level repair impractical, while addressing fire-safety and life-safety requirements. The contract was competed openly and attracted two SME bids, with an SME selected, indicating that the work was within reach of smaller specialist contractors as well as larger firms. Suppliers with demonstrated technical competence and the capacity to complete a tightly scoped installation across two locations would be well placed when this specific requirement returns to market.

How relevant is this notice?

Notice Information

Notice Title

SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont

Notice Description

The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request For Quotation (RFQ) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the RFQ.. Tender documents can be found in PCS-T

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000834794
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566248
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

CPV Codes

42520000 - Ventilation equipment

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£45,508 Under £100K

Notice Dates

Publication Date
8 Oct 20262 weeks ago
Submission Deadline
2 Sep 2026Expired
Future Notice Date
17 Jun 2026Expired
Award Date
Not specified
Contract Period
19 Oct 2026 - 6 Nov 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Mecafit Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558074
    SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont - The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561673
    SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont - The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566248
    SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont - The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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