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SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont

Scottish Prison Service

This public procurement record has 2 releases in its history.

Tender

05 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

16 Jun 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service is procuring replacement roof-light smoke ventilation systems at HMP Edinburgh and HMP & YOI Polmont, near Falkirk. The works cover the supply, installation, commissioning and testing of replacement systems for three existing units that are currently non-operational because their actuators are no longer available. The purpose is to restore smoke ventilation, reduce the risk to life and support compliance with current fire safety legislation. This is a works contract covering smoke-control and ventilation installation, associated building-services work and commissioning. Delivery is required at both prison sites in central Scotland. The Scottish Prison Service is the buying organisation and intends to appoint a contractor for the requirement.

The procurement has reached tender: the Scottish Prison Service invited quotations through an open procedure, with electronic submission. There is one lot and variants are not allowed. Tender responses were due by 2 September 2026 at 14:00, with bid opening at the same time; evaluation was scheduled to start then. The contract period set by the buyer runs from 19 October 2026 to 6 November 2026. Bids must remain valid until 2 November 2026. Submissions are in English. The procurement is covered by the Government Procurement Agreement. Evaluation is based on the economic and technical selection criteria, with tender responses assessed in accordance with the request for quotation. Electronic payment is available and electronic invoicing is allowed.

This opportunity suits specialist smoke-ventilation, smoke-control, mechanical-services and fire-engineering contractors able to replace roof-light ventilation systems in operational prison environments. Suppliers need the capability to provide the complete service, including equipment supply, installation, commissioning and functional testing, rather than only supplying components. Relevant experience in safety-critical ventilation or building fire-protection systems will be important, as the work is intended to address life-safety and fire-legislation risks. Contractors should be able to coordinate delivery across two secure sites, manage site access and work safely within prison settings. The requirement is suitable for an experienced contractor with the technical resources, qualified installation personnel and commissioning capacity to complete a compact, multi-site works project.

How relevant is this notice?

Notice Information

Notice Title

SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont

Notice Description

The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request For Quotation (RFQ) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the RFQ.. Tender documents can be found in PCS-T

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000834794
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561673
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

CPV Codes

42520000 - Ventilation equipment

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20263 weeks ago
Submission Deadline
2 Sep 20266 days to go
Future Notice Date
17 Jun 2026Expired
Award Date
Not specified
Contract Period
19 Oct 2026 - 6 Nov 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558074
    SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont - The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561673
    SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont - The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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