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SPS -11010 BEMS Outstations Upgrade at HMP Edinburgh

Scottish Prison Service

This public procurement record has 3 releases in its history.

Award

02 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

26 Jun 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

18 Jun 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service procured works to replace existing building energy management system (BEMS) outstations at HMP Edinburgh. The outstations were installed between 2001 and 2004, are manufactured by Trend and are approaching the end of their useful economic life. The requirement covers replacement of the existing outstations at locations within the prison. It is a single works requirement, classified under CPV 45310000 for electrical installation work. The Scottish Prison Service is the buying organisation and central purchasing body. Delivery and installation are at HMP Edinburgh in Edinburgh. The requirement concerns controls and building-services engineering rather than general construction, and is relevant to firms able to replace and commission BEMS outstations in a secure custodial setting.

This procurement is complete and has been awarded following an open procedure. It comprised one lot, with no variants, renewals or additional options. The tender’s estimated value was £100,000. The submission deadline was 23 July 2026 at 2pm, and the award period started on that date; bids were opened at the same time. Five electronic bids were received, all from SMEs. Enterprise Controls Engineers Ltd was selected for the lot. The awarded contract value is £38,843.72. The contract was signed on 2 September 2026 and is active. The lot has a 30-day contract period. Electronic payment and ordering are used, electronic invoicing is allowed, and bids were submitted in English. Required insurance levels were £1 million public liability, £5 million employers’ liability and £1 million professional indemnity.

The award demonstrates a specific requirement for specialist building controls contractors able to replace ageing Trend BEMS outstations and deliver the associated works at HMP Edinburgh. A credible competitor would need practical BEMS and controls-engineering capability, including the ability to work within a prison environment and complete a focused replacement project within a short delivery period. The successful market included an SME, and all five bidders were SMEs, indicating that the requirement was accessible to smaller specialist firms rather than limited to major contractors. Suppliers would also need public liability insurance of £1 million, employers’ liability insurance of £5 million and professional indemnity insurance of £1 million. Relevant firms should be able to manage electronic procurement, ordering and payment processes.

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Notice Information

Notice Title

SPS -11010 BEMS Outstations Upgrade at HMP Edinburgh

Notice Description

The existing BEMS outstations in HMP Edinburgh were installed circa 2001-2004 and are manufactured by Trend. The outstations are approaching the end of their useful economic life. Recognising the need for replacement this contract includes for the replacement of existing BEMS outstations at HMP Edinburgh

Lot Information

Lot 1

The replacement of existing BEMS outstations at the locations within HMP Edinburgh

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000835016
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563618
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45310000 - Electrical installation work

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£38,843 Under £100K

Notice Dates

Publication Date
2 Sep 20261 months ago
Submission Deadline
23 Jul 2026Expired
Future Notice Date
22 Jun 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Enterprise controls engineers ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558265
    SPS -11010 BEMS Outstations Upgrade at HMP Edinburgh - The existing BEMS outstations in HMP Edinburgh were installed circa 2001-2004 and are manufactured by Trend. The outstations are approaching the end of their useful economic life. Recognising the need for replacement this contract includes for the replacement of existing BEMS outstations at HMP Edinburgh
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558826
    SPS -11010 BEMS Outstations Upgrade at HMP Edinburgh - The existing BEMS outstations in HMP Edinburgh were installed circa 2001-2004 and are manufactured by Trend. The outstations are approaching the end of their useful economic life. Recognising the need for replacement this contract includes for the replacement of existing BEMS outstations at HMP Edinburgh
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563618
    SPS -11010 BEMS Outstations Upgrade at HMP Edinburgh - The existing BEMS outstations in HMP Edinburgh were installed circa 2001-2004 and are manufactured by Trend. The outstations are approaching the end of their useful economic life. Recognising the need for replacement this contract includes for the replacement of existing BEMS outstations at HMP Edinburgh

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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