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SPS-02372 Conservation Strategy for Selected SPS Historic Estate Assets

Scottish Prison Service

This public procurement record has 3 releases in its history.

TenderUpdate

26 Aug 2026 at 01:00

OJEU - F14 - Corrigendum
Tender

25 Aug 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

29 Jun 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Prison Service is procuring multidisciplinary conservation consultancy services for three historic estate assets: HMP Barlinnie in Glasgow, HMP Castle Huntly near Dundee and HMP Perth. The supplier will prepare one Conservation Strategy for each site, providing practical, significance-led guidance for maintaining, repairing, operating, adapting and making future decisions about historic and listed buildings. The work includes reviewing baseline and historical information; building, fabric and condition surveys; defect registers; structural appraisal input; significance assessments; marked-up drawings identifying significance and risk; prioritised short- to long-term action plans; maintenance and operational guidance for estates teams; advice on statutory consents and engagement with Historic Environment Scotland and planning authorities; and site-specific conservation policies. Outputs include three strategies supported by drawings, action plans and guidance documents.

The procurement has reached the tender stage: the Scottish Prison Service invited offers through an open procedure using electronic submission. It follows the GPA Procurement Procedure and comprises one lot covering all three sites. Bids were to be submitted by 6 October 2026 at 14:00. The contract period is 360 days, with no renewal or additional-purchase option. Evaluation is to be carried out by the Scottish Prison Service in accordance with the Invitation to Tender and accompanying Single Procurement Document. The tender provides for bids in English, does not allow variants, and sets the bid opening for 7 October 2026 at 10:00. The relevant Invitation to Tender is ITT 65385 on the electronic tendering portal; the published correction states that this number should be used to locate the opportunity.

This opportunity suits a suitably qualified multidisciplinary conservation or heritage consultancy able to work across historic and listed buildings in Glasgow, near Dundee and Perth. Relevant capability includes historic research, building and fabric surveying, condition assessment, defect diagnosis, significance assessment, conservation planning, structural appraisal coordination and preparation of clear technical drawings. Suppliers should be able to turn survey evidence into prioritised maintenance, repair, operational and adaptation actions, supported by site-specific conservation policies and practical guidance for estates teams. Experience advising on statutory consents and working with Historic Environment Scotland and planning authorities will be directly relevant. The commission requires coordinated delivery across three prison estate sites and the production of three complete strategies with supporting drawings, action plans and guidance documents.

How relevant is this notice?

Notice Information

Notice Title

SPS-02372 Conservation Strategy for Selected SPS Historic Estate Assets

Notice Description

The Scottish Prison Service (SPS) requires a suitably qualified multidisciplinary supplier to prepare three (3) Conservation Strategies for selected historic assets across its estate. The commission will cover the following sites: HMP Barlinnie (Glasgow), HMP Castle Huntly (near Dundee) and HMP Perth (Perth). The Conservation Strategies will act as practical, significance-led management tools to support maintenance, repair, operation, adaptation, and future decision-making for historic and listed buildings. The work will include (but is not limited to): 1) Review of baseline information and historic development 2) Building and fabric surveys 3) Structural appraisal input 4) Significance assessments 5) Condition surveys and defect registers 6) Preparation of marked-up drawings showing significance and risk 7) Development of prioritised action plans (short to long term) 8) Maintenance and operational guidance for estates teams 9) Advice on statutory consent and engagement with Historic Environment Scotland and planning authorities 10) Site-specific conservation policies The outputs will comprise three Conservation Strategies, one per site, supported by drawings, action plans, and guidance documents.

Lot Information

Lot 1

The Scottish Prison Service (SPS) has commenced this procurement process with the intention of awarding a contract. The procurement will follow the GPA Procurement Procedure. Following publication of this Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.. Further information can be obtained from PCS-T.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000835436
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563126
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

CPV Codes

71221000 - Architectural services for buildings

71420000 - Landscape architectural services

90700000 - Environmental services

92522000 - Preservation services of historical sites and buildings

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20263 weeks ago
Submission Deadline
6 Oct 20263 weeks to go
Future Notice Date
3 Aug 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558988
    SPS-02372 Conservation Strategy for Selected SPS Historic Estate Assets - The Scottish Prison Service (SPS) requires a suitably qualified multidisciplinary supplier to prepare three (3) Conservation Strategies for selected historic assets across its estate. The commission will cover the following sites: HMP Barlinnie (Glasgow), HMP Castle Huntly (near Dundee) and HMP Perth (Perth). The Conservation Strategies will act as practical, significance-led management tools to support maintenance, repair, operation, adaptation, and future decision-making for historic and listed buildings. The work will include (but is not limited to): 1) Review of baseline information and historic development 2) Building and fabric surveys 3) Structural appraisal input 4) Significance assessments 5) Condition surveys and defect registers 6) Preparation of marked-up drawings showing significance and risk 7) Development of prioritised action plans (short to long term) 8) Maintenance and operational guidance for estates teams 9) Advice on statutory consent and engagement with Historic Environment Scotland and planning authorities 10) Site-specific conservation policies The outputs will comprise three Conservation Strategies, one per site, supported by drawings, action plans, and guidance documents.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563067
    SPS-02372 Conservation Strategy for Selected SPS Historic Estate Assets - The Scottish Prison Service (SPS) requires a suitably qualified multidisciplinary supplier to prepare three (3) Conservation Strategies for selected historic assets across its estate. The commission will cover the following sites: HMP Barlinnie (Glasgow), HMP Castle Huntly (near Dundee) and HMP Perth (Perth). The Conservation Strategies will act as practical, significance-led management tools to support maintenance, repair, operation, adaptation, and future decision-making for historic and listed buildings. The work will include (but is not limited to): 1) Review of baseline information and historic development 2) Building and fabric surveys 3) Structural appraisal input 4) Significance assessments 5) Condition surveys and defect registers 6) Preparation of marked-up drawings showing significance and risk 7) Development of prioritised action plans (short to long term) 8) Maintenance and operational guidance for estates teams 9) Advice on statutory consent and engagement with Historic Environment Scotland and planning authorities 10) Site-specific conservation policies The outputs will comprise three Conservation Strategies, one per site, supported by drawings, action plans, and guidance documents.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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