Integrated Workplace Management System

Notice Information

Get alerts for notices like these

Notice Title

Integrated Workplace Management System

Notice Description

To provide an Integrated Workplace Management System to West Lothian Council.

Lot Information

Lot 1

The contract is for the continued provision, support and development of the Council's Integrated Workplace Management System (IWMS) for the management of its operational and non-operational property estate. The system supports property asset management, facilities management and associated helpdesk functions across the Council's property portfolio. The contract includes access to the core system together with additional functionality to enhance service delivery, including workflow automation and process management capabilities, as well as associated maintenance, support and consultancy services.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000836634
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559570
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: PCS Notice - Website Contract Award Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Open
Procurement Method Details: Open procedure
Tender Suitability: Not specified
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions: 48 - Software package and information systems
CPV Codes: 48421000 - Facilities management software package

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: £577,954 £500K-£1M

Notice Dates

Publication Date: 7 Jul 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 30 Jun 20262 weeks ago
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Not Specified
Contracts Status: Active

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: WEST LOTHIAN COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: LIVINGSTON
Postcode: EH54 6FF
Post Town: Edinburgh
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM1 East Central Scotland
Small Region (ITL 3): TLM14 West Lothian
Delivery Location: TLM78 West Lothian
Local Authority: West Lothian
Electoral Ward: Livingston South
Westminster Constituency: Livingston

Supplier Information

Number of Suppliers: 1
Supplier Name: CONCERTO SUPPORT SERVICES

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559570
Integrated Workplace Management System - To provide an Integrated Workplace Management System to West Lothian Council.

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000836634-2026-07-07T00:00:00Z",
    "date": "2026-07-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000836634",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-113",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Anita Bainbridge",
                "email": "anita.bainbridge@westlothian.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westlothian.gov.uk/"
            }
        },
        {
            "id": "org-123",
            "name": "Concerto Support Services",
            "identifier": {
                "legalName": "Concerto Support Services"
            },
            "address": {
                "streetAddress": "Peat House, 1 Waterloo Way",
                "locality": "Leicester",
                "region": "UKF21",
                "postalCode": "LE1 6LP"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "https://www.concerto.co.uk/about/concerto"
            }
        },
        {
            "id": "org-115",
            "name": "Livingston Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road,",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/livingston-sheriff-court-and-justice-of-the-peace-court/"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Lothian Council",
        "id": "org-113"
    },
    "tender": {
        "id": "CC14881",
        "title": "Integrated Workplace Management System",
        "description": "To provide an Integrated Workplace Management System to West Lothian Council.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "West Lothian"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "JUL559570",
                "documentType": "awardNotice",
                "title": "Integrated Workplace Management System",
                "description": "To provide an Integrated Workplace Management System to West Lothian Council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559570",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The contract is for the continued provision, support and development of the Council's Integrated Workplace Management System (IWMS) for the management of its operational and non-operational property estate. The system supports property asset management, facilities management and associated helpdesk functions across the Council's property portfolio. The contract includes access to the core system together with additional functionality to enhance service delivery, including workflow automation and process management capabilities, as well as associated maintenance, support and consultancy services.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "48421000",
            "scheme": "CPV"
        }
    },
    "awards": [
        {
            "id": "CC14881",
            "suppliers": [
                {
                    "id": "org-123",
                    "name": "Concerto Support Services"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CC14881",
            "awardID": "CC14881",
            "status": "active",
            "value": {
                "amount": 577954,
                "currency": "GBP"
            },
            "dateSigned": "2026-06-30T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "Award against framework: Hard Facilities Management 2 The contract was awarded by direct award under Lot 3 of the NHS SBS Hard FM Framework in accordance with the framework provisions and The Public Contracts Regulations 2015, specifically Regulation 33. The Authority's requirements are clearly defined and continue to be met by the incumbent supplier's Property Asset Management System. A direct award provides the most economically advantageous solution by maintaining service continuity, avoiding the costs and risks associated with system replacement, data migration and retraining, and enabling continued use of existing system functionality and developments. The call-off contract has been awarded in accordance with the framework terms and does not introduce any material changes to the scope or conditions of the framework agreement. (SC Ref:836634)",
    "bids": {
        "statistics": [
            {
                "id": "301",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "302",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "303",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "304",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "305",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000836634"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}