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Integrated Workplace Management System

West Lothian Council

This public procurement record has 1 release in its history.

Award

07 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

West Lothian Council has completed a procurement process for an Integrated Workplace Management System, which was awarded to Concerto Support Services. This procurement falls under the general public services category and is specifically aimed at goods delivery within the West Lothian region (UKM78). The procurement, conducted via an open procedure, reached the award stage, with the contract being signed on 30th June 2026. This contract, valued at £577,954, is part of the NHS SBS Hard FM Framework, adhering to Regulation 33 of The Public Contracts Regulations 2015, and involves delivering and continually supporting an advanced property management solution across the Council's property assets.

This tender presents growth opportunities for businesses that specialise in property asset management systems, facilities management, and the development of associated software solutions. Companies, especially those capable of providing ongoing maintenance, support, and consultancy services for integrated workplace management systems, would find this contract beneficial. Large-scale suppliers, like Concerto Support Services, who can deliver robust system functionality and enhancements effectively, are well-suited to such procurements, ensuring operational continuity and workflow optimisation for local council requirements.

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Notice Information

Notice Title

Integrated Workplace Management System

Notice Description

To provide an Integrated Workplace Management System to West Lothian Council.

Lot Information

Lot 1

The contract is for the continued provision, support and development of the Council's Integrated Workplace Management System (IWMS) for the management of its operational and non-operational property estate. The system supports property asset management, facilities management and associated helpdesk functions across the Council's property portfolio. The contract includes access to the core system together with additional functionality to enhance service delivery, including workflow automation and process management capabilities, as well as associated maintenance, support and consultancy services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000836634
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559570
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48421000 - Facilities management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£577,954 £500K-£1M

Notice Dates

Publication Date
7 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

Concerto Support Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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