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Three-Year Subscription

National Records of Scotland

This public procurement record has 1 release in its history.

Award

29 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

National Records of Scotland bought a three-year membership subscription to a professional organisation for use in Edinburgh. The requirement falls within public-sector services supporting records and information management, although it is classified in the procurement data as goods. The selected supplier was the Digital Preservation Coalition, an SME based in Glasgow. The membership is linked to digital preservation, so relevant businesses are likely to be professional bodies, specialist networks or organisations providing membership-based expertise for public records, archives and long-term access to digital information. The buying organisation is also identified as a central purchasing body, indicating that its procurement activity may be relevant to suppliers serving public-sector information, records and learning and development requirements.

This procurement is complete and has been awarded. National Records of Scotland used a limited procedure without prior publication of a competition, making a direct award under the RM6219 Learning & Development framework. There was one electronic bid, from an SME, and the contract was awarded to the Digital Preservation Coalition for the single lot. The contract is active, valued at £32,967, and was signed on 23 July 2026. The requirement is a three-year membership subscription. The procurement is covered by the Government Procurement Agreement and was treated as outside the scope of the applicable directive. The published classification is CPV 48218000, covering software packages for information systems, although the stated requirement is professional-organisation membership.

Although this contract has already been awarded, it provides a clear indication of National Records of Scotland’s demand for specialist digital-preservation expertise delivered through a professional membership organisation. The successful supplier was an SME, showing that a smaller specialist organisation could meet the requirement. A credible future competitor would need a recognised role in digital preservation or closely related records and archive practice, with a membership offer that provides useful professional support to a public records body. Access to the RM6219 Learning & Development framework would also be important for pursuing the same procurement route. The single-bid outcome suggests a tightly defined specialist requirement rather than a broad general membership market.

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Notice Information

Notice Title

Three-Year Subscription

Notice Description

3-year membership of professional organisation.

Procurement Information

Direct award under framework RM6219, Learning & Development.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838713
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561129
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£32,967 Under £100K

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Digital Preservation Coalition

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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