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TMC Maintenance, Repair & Replacement of Refrigeration Units

West Lothian Council

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

West Lothian Council is seeking a specialist refrigeration contractor to maintain, repair and replace refrigeration units in council-owned buildings across the West Lothian Council area. This is a services contract covering refrigeration equipment and associated installation or engineering work. The requirement is relevant to businesses that can provide planned and reactive maintenance, diagnose faults, carry out repairs and replace refrigeration units as needed. The council is the buying organisation and Livingston is the administrative location. The service classification is CPV 98390000, with related classifications covering domestic and commercial refrigeration equipment, air-conditioning equipment and refrigeration installation work. Police Scotland will be consulted on serious and organised crime checks, and the successful supplier must sign a data-sharing agreement and comply with confidentiality requirements.

The procurement reached tender: the council invited offers through an open procedure, with electronic submission. It has one lot. The tender deadline is 4 September 2026 at 12:00, with bids opened at that time; the award period starts on 4 September 2026. The estimated contract value is £500,000. The initial contract period is three years, with an option to extend by up to 24 months, and any extension is decided at completion. Evaluation is based on price (70%) and quality, including Fair Work First (2%). Bids must remain valid for 90 days and variants are not allowed. The council uses electronic ordering and permits electronic invoicing. The requirement may recur after three or five years, depending on extensions.

This opportunity suits established refrigeration and air-conditioning maintenance firms with the technical staff and operational capacity to service equipment across a public-sector property estate. Bidders must belong to either the Institute of Refrigeration Engineers or the British Refrigeration Association, and must provide at least two examples of similar contracts completed in the previous three years. The tender requires named staff and their qualifications, with execution reserved to a particular profession. Suppliers need employers’ liability, public liability and valid motor vehicle insurance, and must satisfy the council’s financial stability assessment or provide supporting accounts or equivalent evidence. Firms with weaker standalone finances may be eligible with a parent company guarantee. Community benefits, subcontracting obligations and Fair Work First commitments also form part of the requirement.

How relevant is this notice?

Notice Information

Notice Title

TMC Maintenance, Repair & Replacement of Refrigeration Units

Notice Description

Maintenance, Repair & Replacement of Refrigeration Units

Lot Information

Lot 1

Maintenance, Repair & Replacement of Refrigeration Units. SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Renewal: Initial 3 year contract with potential to extend for up to 24 months. Renewal will occur on completion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839017
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561652
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

98 - Other community, social and personal services

CPV Codes

39711100 - Refrigerators and freezers

42513000 - Refrigerating and freezing equipment

42513200 - Refrigerating equipment

42513290 - Commercial refrigerating equipment

42530000 - Parts of refrigerating and freezing equipment and heat pumps

42531000 - Parts of refrigerating equipment

45331231 - Installation work of refrigeration equipment

98390000 - Other services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
4 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
If contract extensions not used, then after 3 years. If extensions used then after 5 years.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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