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Student Record Platform

University Of Edinburgh

This public procurement record has 1 release in its history.

Planning

06 Aug 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Edinburgh is exploring a student record platform and related student record system capabilities. The intended solution should integrate with the University’s existing technology landscape and could help rationalise and simplify a complex current environment. Areas of interest include exceptional circumstances, scholarships, assessment and progression, with the aim of providing a more streamlined and effective service. This is a technology supply opportunity for providers of student information and records platforms, implementation services and associated integration capability. Delivery would be for the University of Edinburgh in Edinburgh, supporting its institutional student administration and related processes. The requirement is being considered as part of longer-term planning around the University’s existing student record arrangements.

This process is at the planning stage and is preliminary market engagement, not an invitation to tender or a commitment to buy. The University is seeking supplier information on current and emerging products, technologies, capabilities and delivery approaches to inform its business requirements, strategic planning and any future procurement strategy. Interested suppliers were invited to provide information voluntarily at their own cost by 12 noon BST on 4 September 2026. The University anticipates that a procurement, if taken forward, could take place within the next three to five years; an indicative future notice date is 1 August 2029. Responses will be reviewed to improve the University’s understanding of the market and possible solutions.

This engagement is likely to suit established student records and student information system providers, as well as technology businesses with strong higher-education administration, systems integration and implementation capabilities. Suppliers should be able to demonstrate how their platforms connect with existing institutional systems while reducing complexity across a live operating environment. Relevant experience is likely to include student case management, scholarships, assessment, progression and exceptional-circumstances workflows, together with reliable handling of institutional data and varied user needs. Businesses able to explain different delivery approaches, product roadmaps and options for streamlining services should be well placed to contribute. The early engagement gives potential suppliers scope to shape the University’s understanding of available solutions before any future procurement is developed.

How relevant is this notice?

Notice Information

Notice Title

Student Record Platform

Notice Description

The University of Edinburgh is undertaking preliminary market engagement to improve our understanding of current and emerging supplier capabilities, products and solutions for a Student Record Platform. The University is interested in student record systems that can integrate with its existing landscape, with the potential to rationalise and simplify the complexity of its current environment. This includes supporting areas such as exceptional circumstances, scholarships and assessment and progression,with the aim of delivering a more streamlined and effective solution. The University currently has contractual arrangements in place for its existing student record system. This engagement forms part of longer-term planning and is intended to improve understanding of how the market is evolving, inform the University's business requirements and support the development of its strategic planning and any future procurement strategy.

Lot Information

Lot 1

Please see the attached documentation for further information and details of the documents to be returned by interested suppliers. Responses will be reviewed by the University to inform its understanding of the current market, available technologies and delivery approaches. The information provided will support longer-term planning, strategic planning and, where appropriate, any future procurement strategy. This Prior Information Notice (PIN) is issued solely for the purpose of preliminary market engagement. It is not a call for competition and should not be interpreted as a commitment to undertake a procurement exercise or award any contract. Should a procurement be taken forward, it is anticipated that this could take place at any point within the next three to five years. The University welcome participation from all interested suppliers. Participation is voluntary, at each suppliers' own cost and will not affect any future procurement process.. Interested suppliers should send the requested information to Suzanne Toole, Procurement Manager, suzie.toole@ed.ac.uk by 12 Noon (BST) on 04 September 2026. Suppliers should mark their email with 'PIN Response "SUPPLIER NAME"- Student Record Platform'.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839037
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561745
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 20293 years to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG561745&idx=1
    6th August 2026 - Student Record Platform Prior Information Notice
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561745
    Student Record Platform - The University of Edinburgh is undertaking preliminary market engagement to improve our understanding of current and emerging supplier capabilities, products and solutions for a Student Record Platform. The University is interested in student record systems that can integrate with its existing landscape, with the potential to rationalise and simplify the complexity of its current environment. This includes supporting areas such as exceptional circumstances, scholarships and assessment and progression,with the aim of delivering a more streamlined and effective solution. The University currently has contractual arrangements in place for its existing student record system. This engagement forms part of longer-term planning and is intended to improve understanding of how the market is evolving, inform the University's business requirements and support the development of its strategic planning and any future procurement strategy.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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