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Trane Chillers Comprehensive Maintenance

University Of Edinburgh

This public procurement record has 1 release in its history.

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05 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The University of Edinburgh procured comprehensive maintenance for Trane water- and air-cooled chillers across its university estate in Edinburgh and other university premises. The service covers planned preventative maintenance, reactive fault response, required replacements and equipment upgrades, helping keep chilled-water systems operating for the University’s core activities. This is a specialist engineering and facilities-maintenance requirement for commercial or institutional cooling plant. The relevant service classification is CPV 50730000, with equipment-related services also classified under CPV 42500000. The requirement was for a single supplier responsible for maintaining the installed Trane chiller estate rather than for supplying general-purpose cooling equipment or maintenance services for unrelated manufacturers.

This procurement has been awarded and is complete. The University used a limited procedure without prior publication of a competition notice, on the stated technical-reasons basis that only Trane UK Limited had the manufacturer-specific authorisation, tools, software, parts and expertise required. Trane UK Limited was awarded the single lot. The contract was signed on 1 August 2026 and runs from 1 August 2026 to 31 July 2031, with no extension options. Its value is £1,876,000.76. Evaluation was based entirely on technical quality, with price carrying no weighting. The contract is active, and the award followed one bid, submitted electronically by an SME.

This award demonstrates sustained demand from the University of Edinburgh for manufacturer-specific chiller support across a sizeable institutional estate. Competitors seeking similar work in future would need demonstrable capability with Trane water- and air-cooled chillers, including factory-trained and authorised engineers, proprietary diagnostic software and protocols, genuine replacement parts, firmware updates, and the tools to carry out both planned servicing and urgent fault resolution. Credible suppliers would also need to manage replacements and upgrades while maintaining system performance, warranty compliance and relevant F-Gas and health-and-safety obligations. The requirement suits an established specialist OEM or an appropriately authorised service business with sufficient engineering coverage, technical capacity and experience maintaining critical cooling infrastructure.

How relevant is this notice?

Notice Information

Notice Title

Trane Chillers Comprehensive Maintenance

Notice Description

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers across the University estate. These chillers are critical for the core business of the University.

Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University. The contract commencement date is 1 August 2026. This agreement shall be in place for a period of 5-years until 31 July 2031, with no options to extend.

Procurement Information

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University. The chillers currently in operation are manufactured by Trane UK Limited and their maintenance requires manufacturer-specific expertise, tools, and diagnostic software that are not accessible to third-party service providers. Only Trane UK Limited has the technical capability and legal right to fully service and maintain these systems in compliance with manufacturer specifications. In particular: - Only Trane engineers are factory trained and authorised to work on these systems; - Proprietary software and diagnostic protocols required for effective servicing and fault resolution are not available to non-OEM providers; - Trane holds exclusive access to genuine replacement parts and firmware updates; and - Maintenance by unauthorised third parties would invalidate existing warranties and may compromise system performance and compliance with relevant legislation, including F-Gas and health & safety requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839057
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561618
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,876,000 £1M-£10M

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Trane UK Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561618
    Trane Chillers Comprehensive Maintenance - The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers across the University estate. These chillers are critical for the core business of the University.

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