Trane Chillers Comprehensive Maintenance

Notice Information

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Notice Title

Trane Chillers Comprehensive Maintenance

Notice Description

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers across the University estate. These chillers are critical for the core business of the University.

Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University. The contract commencement date is 1 August 2026. This agreement shall be in place for a period of 5-years until 31 July 2031, with no options to extend.

Procurement Information

The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers. An agreement is required to ensure the chilled water systems located in various university premises remain in operation, as these are critical for the core business of the University. The chillers currently in operation are manufactured by Trane UK Limited and their maintenance requires manufacturer-specific expertise, tools, and diagnostic software that are not accessible to third-party service providers. Only Trane UK Limited has the technical capability and legal right to fully service and maintain these systems in compliance with manufacturer specifications. In particular: - Only Trane engineers are factory trained and authorised to work on these systems; - Proprietary software and diagnostic protocols required for effective servicing and fault resolution are not available to non-OEM providers; - Trane holds exclusive access to genuine replacement parts and firmware updates; and - Maintenance by unauthorised third parties would invalidate existing warranties and may compromise system performance and compliance with relevant legislation, including F-Gas and health & safety requirements.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000839057
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561618
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: OJEU - F3 - Contract Award Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Limited
Procurement Method Details: Award procedure without prior publication of a call for competition
Tender Suitability: Not specified
Awardee Scale: SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: £1,876,000 £1M-£10M

Notice Dates

Publication Date: 5 Aug 2026Yesterday
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 1 Aug 20265 days ago
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Not Specified
Contracts Status: Active

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: UNIVERSITY OF EDINBURGH
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: EDINBURGH
Postcode: EH1 1HT
Post Town: Edinburgh
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM1 East Central Scotland
Small Region (ITL 3): TLM13 City of Edinburgh
Delivery Location: TLM75 City of Edinburgh
Local Authority: City of Edinburgh
Electoral Ward: City Centre
Westminster Constituency: Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers: 1
Supplier Name: TRANE

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561618
Trane Chillers Comprehensive Maintenance - The University of Edinburgh has appointed a supplier to provide preventative and reactive maintenance services, including required replacements and upgrades, for Trane water & air-cooled chillers across the University estate. These chillers are critical for the core business of the University.

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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