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Provision of a Health & Safety Management Software Solution

Cairn Housing Association

This public procurement record has 1 release in its history.

Tender

06 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Cairn Housing Association is procuring a cloud-based health and safety management software solution for its housing stock and operational estate. The service must provide one integrated platform covering health and safety, compliance, risk management and contractor activities. Required functionality includes configurable workflows, mobile working, automation and reporting, with integration with Microsoft 365 and Power BI. The system must also be accessible to third parties. This is a software and associated service requirement, classified under computer software programming and consultancy services (CPV 72212100). Delivery is through remote access to an Edinburgh-based network, supporting the association’s operations in Edinburgh. The procurement is managed by Cairn Housing Association, a housing association and central purchasing body.

The procurement reached tender: Cairn Housing Association invited offers through an open procedure, with electronic submission. There is one lot. Bids were due by 14 September 2026 at 12:00, with bid opening scheduled for 12:30 the same day; evaluation was scheduled to begin at 12:30. The contract period is 1,080 days, with an option to extend into a fourth and fifth year, described as a 3+1+1-year arrangement. Bids must remain valid for 90 days after the submission deadline. Submissions must be in English, variants are not allowed, and bidders must provide the names and qualifications of staff assigned to the work. Electronic payment and ordering will be used, and electronic invoicing is allowed.

This opportunity suits software providers with a mature cloud platform for managing health and safety, compliance, risk and contractor relationships in a housing or similarly operational environment. Strong candidates will be able to configure workflows, support mobile users, automate routine processes and provide practical management reporting. The ability to integrate reliably with Microsoft 365 and Power BI is important, as is secure access for third parties. Suppliers should be able to demonstrate the people and technical capability to implement, support and maintain a system across a housing association’s stock and operational estate. It is particularly relevant to providers with experience of multi-user platforms, contractor management, compliance tracking and data sharing, and with suitably qualified delivery staff.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Health & Safety Management Software Solution

Notice Description

A cloud-based Health & Safety Management System that provides a single, integrated platform for managing health, safety, compliance, risk, and contractor activities across the buyer's housing stock and operational estate. The solution must support configurable workflows, mobile working, automation, reporting, integration with Microsoft 365 and Power BI, and accessibility by third parties.

Lot Information

Lot 1

As per appended Invitation to Tender

Renewal: Option to extend into fourth and fifth years (3+1+1 years)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839513
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561825
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212100 - Industry specific software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20263 weeks ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cairn Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4GH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561825
    Provision of a Health & Safety Management Software Solution - A cloud-based Health & Safety Management System that provides a single, integrated platform for managing health, safety, compliance, risk, and contractor activities across the buyer's housing stock and operational estate. The solution must support configurable workflows, mobile working, automation, reporting, integration with Microsoft 365 and Power BI, and accessibility by third parties.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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