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The Supply and Delivery of Vehicle Spare Parts

Glasgow City Council

This public procurement record has 1 release in its history.

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17 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Glasgow City Council bought the supply and delivery of vehicle spare parts for its Neighbourhoods, Regeneration and Sustainability service. The parts support in-house maintenance and repair of the council’s light-vehicle fleet, covering DAF, Fiat, Ford, Iveco, Kia, Land Rover, Mitsubishi, Nissan, Peugeot, Renault and Volkswagen vehicles. The requirement is categorised as vehicle parts (CPV 34330000) and is for delivery in Glasgow. The council sought one supplier for the requirement, with the option to source non-core and additional items from that supplier. This is a goods contract relevant to parts distributors, motor factors and suppliers able to support a multi-manufacturer public-sector fleet and deliver reliably to Glasgow.

The procurement has been completed and Fleet Factors Ltd was selected as the sole supplier. It was run as a mini-competition from Scotland Excel Framework 0524, Lot 1 for parts for light and heavy vehicles, using an open procedure. The contract was signed on 23 June 2026 and is active. Its value is £4,000,000 GBP. There was one lot, covering the full spare-parts requirement, and two electronic bids were received. The lot description states that suppliers could be excluded where they fell within the situations in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The contract includes the council’s right to source non-core and additional items from the awarded supplier.

This award shows sustained demand from Glasgow City Council for a broad range of vehicle spare parts supporting a fleet of approximately 1,600 vehicles maintained mainly by in-house staff. A credible competitor for a future requirement would need dependable distribution, stock access and delivery capability across eleven vehicle manufacturers, including both light-vehicle and wider fleet requirements. The sole-supplier model favours a provider able to offer broad catalogue coverage, manage varied and additional parts orders, and provide consistent fulfilment rather than a narrow single-brand specialist. Suppliers should also be prepared for public-sector compliance requirements, including the exclusion grounds under regulation 58, and for electronic tendering through an established purchasing framework.

How relevant is this notice?

Notice Information

Notice Title

The Supply and Delivery of Vehicle Spare Parts

Notice Description

The supply and delivery of vehicle spare parts. This contract is to support the in-house maintenance and repair of light vehicles and will cover eleven vehicle manufacturers; DAF, Fiat, Ford, Iveco, Kia, Land rover, Mitsubishi, Nissan, Peugeot, Renault and Volkswagen.

Lot Information

Lot 1

Glasgow City Council was seeking to appoint a Sole Supplier for the Supply & Delivery of Spare parts. Neighbourhoods Regeneration and Sustainability(NRS) is responsible for the maintenance & repair of approximately 1600 vehicles, which is undertaken mainly by in-house resource and this contract will help provide the necessary requirements to carry this out.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: The council reserves the right to source non-core and additional items from the awarded supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839719
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562421
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34330000 - Spare parts for goods vehicles, vans and cars

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,000,000 £1M-£10M

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Jun 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

Fleet Factors Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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