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Road Permits Management System

The City of Edinburgh Council

This public procurement record has 1 release in its history.

Award

18 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The City of Edinburgh Council procured a software service for managing road permits, with delivery in Edinburgh. The tender is categorised as information technology services (CPV 72000000). Its title and overall description identify a Road Permits Management System, awarded through the Crown Commercial Service G-Cloud 14 Framework. However, the description for the completed lot refers instead to a School Appeals Committee Management System and points to the framework agreement for that requirement. Businesses should therefore verify the precise operational scope before treating this as a comparable road-permits opportunity. The council is a large local authority and the requirement concerns a managed digital system rather than physical works or goods.

This procurement has been awarded and the contract is active. It used an open procedure through the G-Cloud 14 Framework. Rocktime Ltd was selected for the single completed lot. The contract value is £244,000 and it was signed on 3 August 2026. The award release is dated 18 August 2026. Two bids were received, both from SMEs, and both were submitted electronically; two bids came from suppliers outside the EU. The published lot is marked complete. The contracting process is covered by the Government Procurement Agreement. The recorded procurement title and lot description conflict, so the award scope and framework documentation should be checked carefully when assessing the commercial relevance of the outcome.

This outcome demonstrates demand from Edinburgh for a specialist public-sector management system delivered as a cloud service through a recognised government framework. A credible future competitor would need to provide robust software for managing a council process, translate operational requirements into a usable workflow, and support implementation and ongoing service delivery for a local authority. Experience with public-sector customers, secure hosted platforms, integration, user support, data handling and service continuity would strengthen a supplier’s position. The procurement also shows that SMEs can compete for this type of requirement: both recorded bids were from SMEs and both were electronic. Suppliers should compare their capability with either road-permit or school-appeals case-management needs, given the conflicting scope recorded for the awarded lot.

How relevant is this notice?

Notice Information

Notice Title

Road Permits Management System

Notice Description

Award of Contract on Crown Commercial Services G-Cloud 14 Framework for Road Permits Management System

Lot Information

Lot 1

School Appeals Committee Management System. Please refer to https://www.gca.gov.uk/agreements/RM1557.14 Award of Contract on Crown Commercial Services G-Cloud 14 Framework for School Appeals Committee Management System

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839967
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562546
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£244,000 £100K-£500K

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Aug 20263 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Rocktime Ltd

The City of Edinburgh Council

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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