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QMRI Collaboration Furniture

University Of Edinburgh

This public procurement record has 1 release in its history.

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19 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of Edinburgh procured the supply and installation of furniture, fixtures and equipment for the major refurbishment of the Queen’s Medical Research Institute in Edinburgh. The requirement covered four areas: chairs, desks, storage and a meeting pod. This is a furniture supply and installation opportunity, with the main classification covering office and institutional furniture (CPV 39130000). The procurement was intended to support the refurbishment project while achieving value for money and the University’s sustainability and circular-economy objectives. Delivery and installation are in Edinburgh. The University of Edinburgh is the buying organisation, and the appointed supplier is Wagstaff Interiors Group, an SME based in Loanhead, Midlothian.

The procurement is complete and was awarded to Wagstaff Interiors Group through an open procedure under the APUC FFE1017-AP Sustainable Furniture Framework, Lot 3, Circular Economy Solutions. Four awards were made separately: chairs, desks, storage and meeting pod. The contracts were signed on 3 August 2026 and run from 3 August 2026 to 2 August 2029, with no extension option. Contract values including the permitted additional-purchase provision are £162,612.54 for chairs, £85,213.61 for desks, £46,499.61 for storage and £38,465.25 for the meeting pod, all excluding VAT. The initial values were £108,408.36, £56,809.07, £30,999.74 and £25,643.50 respectively. Each lot allows additional furniture purchases of up to 50% of its initial value, subject to approval and need.

This award shows that the University of Edinburgh buys complete furniture packages for major capital refurbishment projects, combining product supply with installation. Suppliers seeking similar work would need credible capability across workplace and institutional furniture, including seating, desks, storage systems and meeting-pod solutions. The requirement also points to the importance of delivering sustainable and circular-economy outcomes through an established sustainable-furniture framework. A competitive supplier would benefit from the capacity to manage several furniture categories and coordinate delivery and installation in a live university setting. The successful business was an SME, while two or three bids were recorded for each lot, indicating that smaller specialist suppliers can compete when they can provide the required range and delivery capability.

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Notice Information

Notice Title

QMRI Collaboration Furniture

Notice Description

The University has appointed Wagstaff Interiors Group to supply and install Furniture, Fixtures and Equipment (FF&E) for the major capital refurbishment project at the Queen's Medical Research Institute (QMRI). Contract period: 3 August 2026 - 2 August 2029, with no option to extend. To achieve best value for the University while supporting its sustainability and circular economy objectives, the procurement was undertaken through the APUC FFE1017-AP Sustainable Furniture Framework, Lot 3 - Circular Economy Solutions.

Lot Information

Chairs

The University has appointed Wagstaff Interiors Group to supply and install Furniture, Fixtures and Equipment (FF&E) for the major capital refurbishment project at the Queen's Medical Research Institute (QMRI). Contract period: 3 August 2026 - 2 August 2029, with no option to extend. To achieve best value for the University while supporting its sustainability and circular economy objectives, the procurement was undertaken through the APUC FFE1017-AP Sustainable Furniture Framework, Lot 3 - Circular Economy Solutions.

Options: The Contract has been awarded in accordance with the published requirements, at an initial contract value of GBP 221,860.67 excluding VAT, comprising: Lot 1 - Chairs: GBP 108,408.36 ex VAT Lot 2 - Desks: GBP 56,809.07 ex VAT Lot 3 - Storage: GBP 30,999.74 ex VAT Lot 4 - Meeting Pod: GBP 25,643.50 ex VAT In addition, the University has included a provision of up to 50% of the initial value of each Lot to allow for the purchase of additional furniture, should this be required during the contract period. Any such additional purchases will be subject to the University's internal approval processes and will be made in accordance with the terms of the Contract and the agreed pricing. Accordingly, the maximum potential contract value, including this additional provision, is GBP 332,791.01 excluding VAT, comprising: Lot 1 - Chairs: up to GBP 162,612.54 ex VAT Lot 2 - Desks: up to GBP 85,213.61 ex VAT Lot 3 - Storage: up to GBP 46,499.61 ex VAT Lot 4 - Meeting Pod: up to GBP 38,465.25 ex VAT The additional provision represents a maximum potential value only and does not constitute a commitment by the University to purchase the full amount. Additional furniture will only be purchased where required and subject to the applicable internal approvals.

Desks

The University has appointed Wagstaff Interiors Group to supply and install Furniture, Fixtures and Equipment (FF&E) for the major capital refurbishment project at the Queen's Medical Research Institute (QMRI). Contract period: 3 August 2026 - 2 August 2029, with no option to extend. To achieve best value for the University while supporting its sustainability and circular economy objectives, the procurement was undertaken through the APUC FFE1017-AP Sustainable Furniture Framework, Lot 3 - Circular Economy Solutions.

Options: The Contract has been awarded in accordance with the published requirements, at an initial contract value of GBP 221,860.67 excluding VAT, comprising: Lot 1 - Chairs: GBP 108,408.36 ex VAT Lot 2 - Desks: GBP 56,809.07 ex VAT Lot 3 - Storage: GBP 30,999.74 ex VAT Lot 4 - Meeting Pod: GBP 25,643.50 ex VAT In addition, the University has included a provision of up to 50% of the initial value of each Lot to allow for the purchase of additional furniture, should this be required during the contract period. Any such additional purchases will be subject to the University's internal approval processes and will be made in accordance with the terms of the Contract and the agreed pricing. Accordingly, the maximum potential contract value, including this additional provision, is GBP 332,791.01 excluding VAT, comprising: Lot 1 - Chairs: up to GBP 162,612.54 ex VAT Lot 2 - Desks: up to GBP 85,213.61 ex VAT Lot 3 - Storage: up to GBP 46,499.61 ex VAT Lot 4 - Meeting Pod: up to GBP 38,465.25 ex VAT The additional provision represents a maximum potential value only and does not constitute a commitment by the University to purchase the full amount. Additional furniture will only be purchased where required and subject to the applicable internal approvals.

Storage

The University has appointed Wagstaff Interiors Group to supply and install Furniture, Fixtures and Equipment (FF&E) for the major capital refurbishment project at the Queen's Medical Research Institute (QMRI). Contract period: 3 August 2026 - 2 August 2029, with no option to extend. To achieve best value for the University while supporting its sustainability and circular economy objectives, the procurement was undertaken through the APUC FFE1017-AP Sustainable Furniture Framework, Lot 3 - Circular Economy Solutions.

Options: The Contract has been awarded in accordance with the published requirements, at an initial contract value of GBP 221,860.67 excluding VAT, comprising: Lot 1 - Chairs: GBP 108,408.36 ex VAT Lot 2 - Desks: GBP 56,809.07 ex VAT Lot 3 - Storage: GBP 30,999.74 ex VAT Lot 4 - Meeting Pod: GBP 25,643.50 ex VAT In addition, the University has included a provision of up to 50% of the initial value of each Lot to allow for the purchase of additional furniture, should this be required during the contract period. Any such additional purchases will be subject to the University's internal approval processes and will be made in accordance with the terms of the Contract and the agreed pricing. Accordingly, the maximum potential contract value, including this additional provision, is GBP 32,791.01 excluding VAT, comprising: Lot 1 - Chairs: up to GBP 162,612.54 ex VAT Lot 2 - Desks: up to GBP 85,213.61 ex VAT Lot 3 - Storage: up to GBP 46,499.61 ex VAT Lot 4 - Meeting Pod: up to GBP 38,465.25 ex VAT The additional provision represents a maximum potential value only and does not constitute a commitment by the University to purchase the full amount. Additional furniture will only be purchased where required and subject to the applicable internal approvals.

Meeting Pod

The University has appointed Wagstaff Interiors Group to supply and install Furniture, Fixtures and Equipment (FF&E) for the major capital refurbishment project at the Queen's Medical Research Institute (QMRI). Contract period: 3 August 2026 - 2 August 2029, with no option to extend. To achieve best value for the University while supporting its sustainability and circular economy objectives, the procurement was undertaken through the APUC FFE1017-AP Sustainable Furniture Framework, Lot 3 - Circular Economy Solutions.

Options: The Contract has been awarded in accordance with the published requirements, at an initial contract value of GBP 221,860.67 excluding VAT, comprising: Lot 1 - Chairs: GBP 108,408.36 ex VAT Lot 2 - Desks: GBP 56,809.07 ex VAT Lot 3 - Storage: GBP 30,999.74 ex VAT Lot 4 - Meeting Pod: GBP 25,643.50 ex VAT In addition, the University has included a provision of up to 50% of the initial value of each Lot to allow for the purchase of additional furniture, should this be required during the contract period. Any such additional purchases will be subject to the University's internal approval processes and will be made in accordance with the terms of the Contract and the agreed pricing. Accordingly, the maximum potential contract value, including this additional provision, is GBP 332,791.01 excluding VAT, comprising: Lot 1 - Chairs: up to GBP 162,612.54 ex VAT Lot 2 - Desks: up to GBP 85,213.61 ex VAT Lot 3 - Storage: up to GBP 46,499.61 ex VAT Lot 4 - Meeting Pod: up to GBP 38,465.25 ex VAT The additional provision represents a maximum potential value only and does not constitute a commitment by the University to purchase the full amount. Additional furniture will only be purchased where required and subject to the applicable internal approvals.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840345
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562609
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

30193700 - File storage box

39100000 - Furniture

39112000 - Chairs

39113100 - Armchairs

39113400 - Deck chairs

39121000 - Desks and tables

39121100 - Desks

39130000 - Office furniture

39156000 - Lounge and reception-area furniture

39173000 - Storage units

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£332,789 £100K-£500K

Notice Dates

Publication Date
19 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Aug 20263 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Wagstaff Interiors Group

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562609
    QMRI Collaboration Furniture - The University has appointed Wagstaff Interiors Group to supply and install Furniture, Fixtures and Equipment (FF&E) for the major capital refurbishment project at the Queen's Medical Research Institute (QMRI). Contract period: 3 August 2026 - 2 August 2029, with no option to extend. To achieve best value for the University while supporting its sustainability and circular economy objectives, the procurement was undertaken through the APUC FFE1017-AP Sustainable Furniture Framework, Lot 3 - Circular Economy Solutions.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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