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SPS-02368 Maintenance of Fire Extinguishers (West Area)

Scottish Prison Service

This public procurement record has 1 release in its history.

Tender

19 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Scottish Prison Service is procuring planned and reactive maintenance services for fire extinguishers and related fire-fighting equipment across its West Area establishments. The work covers inspection, testing, certification and maintenance to keep fire systems and equipment safe and operational. Services must follow relevant British Standards, statutory regulations, manufacturers’ instructions and each establishment’s operational requirements. Delivery is required at HMP Barlinnie, HMP Low Moss, HMP Kilmarnock, HMP Dumfries, HMP Greenock and The Lilias Centre. This is a fire-safety maintenance services opportunity, classified under CPV 50413200. Suppliers will support the Scottish Prison Service in maintaining compliant fire protection equipment across multiple custodial sites.

The procurement reached the tender stage: the Scottish Prison Service invited offers through an open procedure. It is a single lot, with electronic submission in English and no variant bids permitted. The buyer set 14 September 2026 at 12:00 as the tender response deadline and the start of the award period. The contract period is 720 days. Responses will be evaluated in accordance with the Request for Quotation issued for the procurement. A public bid opening is scheduled for 14 September 2026 at 12:00. The requirement is intended to result in one contract covering the listed West Area establishments and the full planned, inspection, testing, certification and reactive maintenance scope.

This opportunity suits specialist fire-protection maintenance contractors with experience servicing fire extinguishers and associated fire systems in operational buildings. Strong candidates will be able to plan and deliver routine maintenance, carry out inspections and testing, issue certification, and respond safely to reactive faults or urgent requirements. The work calls for practical knowledge of British Standards, statutory fire-safety obligations and manufacturers’ instructions, together with reliable record-keeping and compliance control. Suppliers should also be equipped to coordinate work across several custodial establishments, where access, security and operational constraints are likely to require disciplined scheduling and competent site personnel. It is therefore suited to established contractors with multi-site delivery capacity and relevant fire-equipment maintenance experience.

How relevant is this notice?

Notice Information

Notice Title

SPS-02368 Maintenance of Fire Extinguishers (West Area)

Notice Description

SPS has a number of Fire systems and equipment within various establishments in the West Area that require to be fully operational at all times. SPS requires a Supplier to provide safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of the Establishments.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request for Quotation (RFQ) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the RFQ.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840508
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562603
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

35111000 - Firefighting equipment

35111300 - Fire extinguishers

35111320 - Portable fire-extinguishers

44480000 - Miscellaneous fire-protection equipment

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20261 weeks ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562603
    SPS-02368 Maintenance of Fire Extinguishers (West Area) - SPS has a number of Fire systems and equipment within various establishments in the West Area that require to be fully operational at all times. SPS requires a Supplier to provide safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of the Establishments.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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