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Data Governance and Data Intelligence SaaS Platform

Clackmannanshire Council

This public procurement record has 1 release in its history.

Tender

17 Sep 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Clackmannanshire Council is procuring a standalone, cloud-based data governance and data intelligence SaaS platform, together with associated services, for use across its digital estate in Alloa. The solution is intended to help the Council discover, index, catalogue and classify structured and unstructured data held across multiple systems. This includes on-premise shared drives, Microsoft 365 services such as SharePoint, OneDrive, Teams and Outlook, Lotus Notes and key line-of-business systems. The platform must provide visibility of metadata, data ownership, sensitivity and classification, including personally identifiable information. It will support data security, compliance, retention and disposal, statutory information requests, risk reporting, automation and the responsible management of organisational information.

The procurement has reached tender: the Council invited offers through an open procedure, with electronic submission. Bids were due by 9 October 2026 at 12:00, with bids opened at that time and evaluation scheduled to start then. The estimated contract value is £140,000. The contract period is 1,080 days, with renewal options permitted to maintain continuity of the SaaS service, subject to satisfactory performance, continuing business need and procurement and budget requirements. The requirement is a single lot. Variants are not allowed, submissions must be in English, and electronic payment and ordering will be used. The contract is covered by the Government Procurement Agreement.

This opportunity suits suppliers of enterprise SaaS platforms specialising in data governance, data intelligence, information management and compliance. Strong candidates will be able to connect securely to a mixed digital estate spanning on-premise file stores, Microsoft 365, legacy Lotus Notes and line-of-business applications, then analyse and catalogue both structured and unstructured information. The required capability includes automated discovery and indexing, metadata and ownership management, sensitivity classification, identification of personally identifiable information, retention and disposal controls, and lifecycle management. Suppliers should also support statutory information requests through powerful search, retrieval, review, redaction and export functions. Reporting, risk insight and automation are important, as is the capacity to deliver and support a secure organisation-wide platform over a sustained service period.

How relevant is this notice?

Notice Information

Notice Title

Data Governance and Data Intelligence SaaS Platform

Notice Description

A standalone, cloud-based Data Governance and Data Intelligence platform that enables the Council to discover, index, catalogue and classify data held across its systems and data sources. The solution will provide improved visibility and understanding of organisational data, including metadata, data ownership, sensitivity and classification, supporting effective data governance, security, compliance and the responsible use of data.

Lot Information

Lot 1

Clackmannanshire Council seeks to procure a cloud-based Data Governance Platform and associated services to provide enterprise-wide visibility, classification, and lifecycle management of information assets across its digital estate. The solution must be capable of securely connecting to and analysing data held across multiple systems, including on-premise shared drives, Microsoft 365 (SharePoint, OneDrive, Teams, and Outlook), legacy platforms such as Lotus Notes, and key line-of-business systems. It will be required to discover, index, and catalogue both structured and unstructured data, identify sensitive information (including personally identifiable information), and support the application of retention and disposal policies. The platform must also enhance the Authority's ability to respond to statutory information requests by enabling efficient search, retrieval, review, redaction, and export of relevant data. In addition, it should provide risk insight, reporting, and automation capabilities to support ongoing data governance, reduce redundant and over-retained data, and improve compliance A detailed summary of requirements is included within the attached document

Renewal: Renewal options will be permitted to support continuity of the SaaS service and avoid unnecessary disruption associated with changing data governance platforms. Any renewal will remain subject to satisfactory supplier performance, continued business need and the Council's procurement and budgetary requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840811
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564706
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48613000 - Electronic data management (EDM)

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20265 days ago
Submission Deadline
9 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Clackmannanshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALLOA
Postcode
FK10 1EB
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Clackmannanshire
Electoral Ward
Clackmannanshire South
Westminster Constituency
Alloa and Grangemouth

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564706
    Data Governance and Data Intelligence SaaS Platform - A standalone, cloud-based Data Governance and Data Intelligence platform that enables the Council to discover, index, catalogue and classify data held across its systems and data sources. The solution will provide improved visibility and understanding of organisational data, including metadata, data ownership, sensitivity and classification, supporting effective data governance, security, compliance and the responsible use of data.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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