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Library Management System

University Of Edinburgh

This public procurement record has 1 release in its history.

Award

02 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of Edinburgh procured a library management system to support its library services across Edinburgh. The system covers the acquisition, management, discovery and access of extensive physical and electronic collections. It also supports academic staff in creating and maintaining reading lists and gives students access to required and recommended learning resources. The service is critical to the University’s teaching, learning and research activities and to the effective operation of its libraries. This is a technology supply requirement, classified under CPV 48000000, covering library and information-management software. Suppliers would need to provide a system capable of supporting both physical and electronic collections, academic reading-list workflows, resource discovery and user access within a university environment.

The procurement has been awarded and the tender is complete. Ex Libris (UK) Ltd was selected as supplier for the library management system. The contract is active, was signed on 11 August 2026, and has a value of £1,328,814.35. The contract period is four years, with an option described in the requirement to extend by up to a further two years. The opportunity was published as an open procedure, while the award description records a direct award using desktop evaluation under the APUC Library Systems Framework, reference ITS1028 AP. Six bids were recorded, including one from an SME. The requirement was treated as a single lot and was covered by the Government Procurement Agreement.

This award confirms sustained demand from a major university for an integrated library management platform rather than a standalone catalogue or access tool. Competitors would need credible capability across collection acquisition, electronic and physical resource management, discovery, authentication or access workflows, and academic reading-list support. Experience of implementing and operating software in a higher-education library environment would help demonstrate that the system can support teaching, learning and research at institutional scale. Suppliers should also be prepared to work through the relevant public-sector library systems framework and to compete through its evaluation route, as this procurement used a framework-based direct award rather than a wholly standalone purchase. The recorded competition, including an SME bid, indicates that smaller specialist providers may be relevant where they can evidence the required breadth and delivery capacity.

How relevant is this notice?

Notice Information

Notice Title

Library Management System

Notice Description

The University of Edinburgh require a Library Management System. The system underpins the delivery of the University's library services, supporting the acquisition, management, discovery and access of extensive physical and electronic collections. It also enables academic staff to create and maintain reading lists and provide students with access to required and recommended learning resources. The system is critical to supporting the University's teaching, learning and research activities and the effective delivery of its library services.

Lot Information

Lot 1

The University of Edinburgh has awarded a contract for the provision of a Library Management System for a period of four years, with the option to extend by up to a further two years. The procurement was conducted by way of Direct Award (Desktop Evaluation) of APUC, Library Systems Framework, Reference ITS1028 AP. The system underpins the delivery of the University's library services, supporting the acquisition, management, discovery and access of extensive physical and electronic collections. It also enables academic staff to create and maintain reading lists and provide students with access to required and recommended learning resources. The system is critical to supporting the University's teaching, learning and research activities and the effective delivery of its library services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840915
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563659
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,328,814 £1M-£10M

Notice Dates

Publication Date
2 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

EX LIBRIS (UK) LIMITED

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563659
    Library Management System - The University of Edinburgh require a Library Management System. The system underpins the delivery of the University's library services, supporting the acquisition, management, discovery and access of extensive physical and electronic collections. It also enables academic staff to create and maintain reading lists and provide students with access to required and recommended learning resources. The system is critical to supporting the University's teaching, learning and research activities and the effective delivery of its library services.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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