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Bespoke and specialist exhibition display production design & fitout services

Royal Botanic Garden Edinburgh

This public procurement record has 1 release in its history.

Tender

26 Aug 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Royal Botanic Garden Edinburgh is seeking a specialist exhibition fit-out contractor for the newly renovated Victorian Palm Houses in Edinburgh. The requirement covers production design, fabrication, build and installation of interpretative exhibition displays. It includes exhibition structures, scenic model making, small-scale mechanical and electromechanical interactives, electrical design and installation for exhibition units, structural advice, audio-visual hardware supply, site mobilisation and installation. The contractor will also undertake principal designer and main contractor duties, production management and health and safety management. Graphic design, artwork, exhibition data sheets, audio-visual software and real artefacts will be supplied by the Garden. This is a goods procurement covering bespoke exhibition display production and fit-out services.

The buyer invited offers through an open procedure, with electronic submission in English. The tender deadline and bid opening were set for 29 September 2026 at 12:00. The contract is scheduled to run from 9 November 2026 to 17 June 2027. The estimated value is £365,000 excluding any further value arising from options. There is one lot, with an option for additional work if required and a possible renewal if necessary. Bids must remain valid for 90 days. Evaluation is based on quality at 70% and price at 30%. The successful supplier is expected to lead a multidisciplinary design team and work with the project manager on the budget and programme.

This opportunity suits an exhibition fit-out contractor able to combine design leadership, project management, fabrication and installation. Relevant capability includes principal designer and main contractor experience, production design, exhibition structure fabrication, scenic model making, mechanical and electromechanical interactive displays, exhibition-unit electrical works, structural implementation, audio-visual hardware, site mobilisation and installation. The supplier must manage health and safety and produce or manage risk assessments and method statements. Work may be subcontracted or delivered through partners, but the lead contractor must demonstrate previous success in forming and managing multidisciplinary design teams on projects of similar scale and nature. Suppliers should also be able to provide staff names and professional qualifications and coordinate effectively with client-supplied designs, artwork, data sheets, software and artefacts.

How relevant is this notice?

Notice Information

Notice Title

Bespoke and specialist exhibition display production design & fitout services

Notice Description

AMENDED SPECIFICATION SCOPE AND TIMELINES - RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.

Lot Information

Lot 1

PLEASE NOTE AMENDED SPECIFICATION SCOPE AND TIMLINES RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT): 1. Principal designer duties 2. Production design 3. Production management including budget and programme working with the project manager 4. Fabrication of exhibition structures 5. Scenic model making 6. Small scale mechanical & electromechanical interactives 7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others) 8. Structural advice and implementation 9. Graphic production (design by others) 10. AV hardware supply (Software design & commissioning by others) 11. Main contractor duties 12. Site mobilisation 13. Installation of exhibition elements 14. Managing and mitigating health & safety including RAMS Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature. RBGE will supply the following to the successful contractor: - Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification. - Exhibition data sheets for all exhibits, including AV exhibits - Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor. - Audio Visual software. - Any real artefacts for use in the displays

Options: If required

Renewal: If necessary

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841193
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563171
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154000 - Exhibition equipment

79930000 - Specialty design services

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
£365,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Yesterday
Submission Deadline
29 Sep 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Nov 2026 - 17 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Botanic Garden Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 5LR
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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