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Invitation to Quote for the Supply of Services to Assist with the Isles Planned and Reactive Roads Maintenance Activities

Orkney Islands Council

This public procurement record has 1 release in its history.

Tender

27 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Orkney Islands Council is seeking operated construction plant and machinery hire services to support planned and reactive roads management and maintenance. The requirement covers excavators, cranes, tractors, trailers and other heavy machinery, with call-off arrangements for specific types of plant as needed. Services include winter service provision, particularly snow clearance, road maintenance, street lighting works, drainage, road construction and excavation. There are two lots: winter service provision, and road maintenance including drainage, road construction and excavation. Work will be delivered across the South linked Isles, Outer Isles and West Mainland of Orkney, with the wider plant requirement also referring to Orkney Mainland. This is a services opportunity for plant hire businesses and operators able to work across these island locations.

The process has reached tender: the Council invited offers through an open procedure, with electronic submission. The deadline for tenders was 11 September 2026 at 12:00 UTC, followed by bid opening at 14:00 UTC. The agreement covers seven months, from 1 October 2026 to 30 April 2027. It is divided into two lots, each valued at £5,000 GBP; the procurement value is stated as £10,000 GBP. Bidders may submit for both lots, and variants are not allowed. Tenders must remain valid for 90 days from the submission deadline. The arrangement is for short-term, as-required call-offs, and electronic payment is available. Questions were to be submitted through the procurement question-and-answer facility.

This opportunity suits plant hire companies, construction plant operators and civil engineering businesses with access to operated excavators, cranes, tractors, trailers and other heavy machinery. Relevant capability includes supporting road maintenance, drainage, excavation, road construction, street lighting works and winter operations such as snow clearance. Suppliers should be able to provide different types of plant on an as-required, short-term call-off basis rather than a single fixed activity. The requirement is particularly suited to businesses with operational capacity across Orkney Mainland, the South linked Isles, Outer Isles and West Mainland. Businesses able to coordinate equipment, operators and responsive deployment across island locations are well placed to compete for one or both service areas.

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Notice Information

Notice Title

Invitation to Quote for the Supply of Services to Assist with the Isles Planned and Reactive Roads Maintenance Activities

Notice Description

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this quotation is to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated construction plant to assist with the planned and reactive road management and maintenance activities on the South linked isles, Outer isles and West Mainland Orkney.

Lot Information

Winter Service Provision particularly Snow Clearance

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this quotation is to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated construction plant to assist with the planned and reactive road management and maintenance activities on the South linked isles, Outer isles and West Mainland Orkney. Typically, the duration will be short term on an as required basis for road maintenance works, street lighting works, drainage works and winter service provision. The agreement will be for a period of 7 months commencing 1 October 2026 and expiring on 30 April 2027.

Road Maintenance, Including Drainage Work, Road Construction and Excavation

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this would be to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated plant to assist with planned and reactive road management and maintenance activities on the South linked isles, Outer isles and West Mainland. Typically, the duration will be short term on an as required basis for road maintenance works, street lighting works, drainage works and winter service provision. The agreement will be for a period of 7 months commencing 1 October 2026 and expiring on 30 April 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841359
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563242
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

43 - Machinery for mining, quarrying, construction equipment

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

16000000 - Agricultural machinery

43200000 - Earthmoving and excavating machinery, and associated parts

43300000 - Construction machinery and equipment

77111000 - Hire of agricultural machinery with operator

Notice Value(s)

Tender Value
£10,000 Under £100K
Lots Value
£10,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20266 days ago
Submission Deadline
11 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563242
    Invitation to Quote for the Supply of Services to Assist with the Isles Planned and Reactive Roads Maintenance Activities - Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this quotation is to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated construction plant to assist with the planned and reactive road management and maintenance activities on the South linked isles, Outer isles and West Mainland Orkney.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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