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ACE Churn Work

University Of Edinburgh

This public procurement record has 1 release in its history.

Planning

28 Aug 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The University of Edinburgh is planning a university-wide moving, removals and internal relocation service across its buildings, accommodation and wider estate in Edinburgh. The work is expected to cover both reactive and planned activities, including moving furniture, beds, mattresses, white goods, luggage and boxed or fragile items between buildings and to exact locations such as bedrooms and flats. It may also involve packing, collecting and returning keys, stacking and unstacking furniture, assembling flat-pack furniture, room clearances, removing unwanted items, recycling and responsible off-site disposal of packaging and waste. The service is intended to provide churn and portering support for the University estate, with mattresses and other items moved to central estate locations where required. The relevant service classification is moving and storage services.

This procurement is at the planning and early market-engagement stage. The University has issued a voluntary Request for Information to understand supplier capability, achievable lead times, response times and mobilisation, and to inform the future specification and procurement strategy. It is considering whether a single-supplier or multi-supplier model would be suitable; the formal procedure and procurement method have not yet been set. The engagement is not a formal tender and does not itself create a contract. The University expects a subsequent notice to be published on 23 November 2026; this is an indicative date rather than a tender deadline. The planned service is covered by the Government Procurement Agreement and is arranged as one planned service lot.

This will suit removals, logistics, portering and facilities-support contractors able to operate across a large university estate and handle varied loads safely. Useful preparation includes demonstrating capacity for planned moves alongside short-notice reactive work, including an indicative two-hour response for emergencies and four to six hours for standard reactive requests. Suppliers should be ready to handle heavy boxes, beds, mattresses, white goods, furniture and fragile items, as well as packing, room clearances, furniture assembly and waste removal. The University is specifically seeking views on service quality, compliance, sustainability, value for money, mobilisation and achievable response times. Businesses with reliable crews, suitable handling and transport resources, recycling and responsible-disposal arrangements, and experience coordinating access across multiple buildings are likely to be well placed when the requirement reaches the market.

How relevant is this notice?

Notice Information

Notice Title

ACE Churn Work

Notice Description

The University of Edinburgh ("the University") is undertaking early market engagement in relation to a forthcoming procurement for moving, removals, internal relocations, packing and associated services across the University Estate. The purpose of this Request for Information (RFI) is to: -Understand supplier capability to deliver the service scope described below; -Understand achievable timeframes (e.g., lead times, response times, mobilisation); -Identify appropriate contract structure, including whether a single-supplier or multi-supplier model would work best; -Identify opportunities to improve service quality, compliance, sustainability and value for money. This RFI does not form part of any formal procurement process and responses will be used solely for market research and to inform the potential procurement strategy and specification. Participation is voluntary and will not confer any advantage or disadvantage in a future procurement.

Lot Information

Lot 1

The contract opportunity is expected to cover the provision of churn / portering and internal moves support, including reactive and planned workstreams, across UOE buildings and accommodation. Indicative requirements may include (but are not limited to -Internal moves of furniture and items between buildings to exact drop-off locations across the University estate, including bedrooms/flats, and collection/return of keys as required. -Packing and careful movement of a range of items to different locations, including heavy boxed items (e.g., crockery boxes), and fragile items where applicable. -Movement of items including heavy boxes, beds and mattresses, white goods/large items, and furniture. -Removal and disposal of unwanted items with recycling where possible. -Stacking and/or unstacking furniture where required. -Clearing excessive rubbish (e.g., room clearances). -Assembly of flat-pack furniture. -Moving luggage on site -Moving mattresses to a central point on the UoE Estate -Removal and responsible off site disposal of all packaging and waste UOE requires a contractor who can accommodate: -Reactive / short-notice capability, with quick turnaround required (indicatively 2 hours for emergencies and 4-6 hours for standard reactive requests).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841434
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563292
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

98 - Other community, social and personal services

CPV Codes

66133000 - Processing and clearing services

98392000 - Relocation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20265 days ago
Submission Deadline
Not specified
Future Notice Date
23 Nov 20263 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG563292&idx=1
    28th August 2026 - Request for Information
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563292
    ACE Churn Work - The University of Edinburgh ("the University") is undertaking early market engagement in relation to a forthcoming procurement for moving, removals, internal relocations, packing and associated services across the University Estate. The purpose of this Request for Information (RFI) is to: -Understand supplier capability to deliver the service scope described below; -Understand achievable timeframes (e.g., lead times, response times, mobilisation); -Identify appropriate contract structure, including whether a single-supplier or multi-supplier model would work best; -Identify opportunities to improve service quality, compliance, sustainability and value for money. This RFI does not form part of any formal procurement process and responses will be used solely for market research and to inform the potential procurement strategy and specification. Participation is voluntary and will not confer any advantage or disadvantage in a future procurement.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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