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CT1857 Catering Services at the Assembly Rooms

The City of Edinburgh Council

This public procurement record has 1 release in its history.

Planning

28 Aug 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council’s Cultural Venues Team intends to appoint a concessionaire to provide catering services for client events at the Assembly Rooms in Edinburgh. The work covers catering across a range of events, including weddings, conferences and gala dinners, with services intended to cover different event types and price points. The Assembly Rooms is a Grade A listed building, so delivery will take place in a significant heritage venue used for varied events throughout the year. The procurement is for services rather than goods or construction. The scope is represented by CPV code 55520000 for catering services, with event services also covered by CPV code 79952000. Suppliers would support the Council’s cultural venue operations and the events hosted at the Assembly Rooms.

This procurement is at the planning stage: the Council has announced its intention to procure and is using early market engagement to gauge interest and inform the contract structure. It expects to use a concession contract for one planned lot, with an estimated value of £2,600,000. The Council asks providers to complete and return a PIN questionnaire by the end of day Monday 28 September 2026; this is an engagement response date, not a tender deadline. The Council expects a subsequent notice to be published on 2 November 2026. The planned contract concerns catering services at the Assembly Rooms, and the market engagement is intended to help shape the eventual requirements before the procurement reaches the tender stage.

This will suit established event caterers able to deliver food and hospitality services for a varied programme of client events in a major Edinburgh venue. Relevant suppliers are likely to include businesses experienced in weddings, conferences and gala dinners, and those able to adapt their offer to different event formats and customer price points. The venue’s Grade A listed status means providers should prepare to operate carefully within a significant heritage building while maintaining reliable service for events of different types and scales. Businesses interested in the work should use the planning period to consider how their catering range, event delivery model, staffing and commercial offer could support the Council’s cultural venues team. The questionnaire provides an opportunity to help inform the future contract structure.

How relevant is this notice?

Notice Information

Notice Title

CT1857 Catering Services at the Assembly Rooms

Notice Description

The City of Edinburgh Council's (the Council) Cultural Venues Team is seeking to establish a new Concession Contract for the Provision of Catering Services for client events at the Assembly Rooms.

Lot Information

Lot 1

The City of Edinburgh Council's (the Council) Cultural Venues Team is seeking a new Concession Contract for the provision of Catering Services at the Assembly Rooms. The Assembly Rooms is a grade A listed building that hosts a range of events including weddings, conferences and gala dinners every year. The Council requires a range of Caterers covering various events and price points.. Please see attached PIN Brief for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841467
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563334
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55520000 - Catering services

79952000 - Event services

Notice Value(s)

Tender Value
£2,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20265 days ago
Submission Deadline
Not specified
Future Notice Date
2 Nov 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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