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PIN - Repairs, Maintenance, Voids & Associated Services Term Contract (2027 - 2037

Harbour Homes Scotland Limited, formerly Port of Leith Housing Association Ltd

This public procurement record has 1 release in its history.

Planning

31 Aug 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Harbour Homes Scotland Limited, formerly Port of Leith Housing Association Ltd, is planning a long-term repairs, maintenance, voids and associated services contract for Harbour Homes, its associated subsidiaries and Harbour Lettings. The work is a property maintenance service covering repairs to homes and buildings, maintenance activity and bringing empty properties back into use. Services will be delivered across Edinburgh and the Lothians. Harbour Lettings will require services under a separate agreement and service-level agreement. The procurement is classified under CPV 50000000, covering repair and maintenance services. The buyer is seeking to understand the contractor market and identify organisations interested in forming a partnership to deliver this service.

This procurement is at the planning stage: the buyer has published a prior information notice to gather marketplace feedback, not an invitation to tender. The proposed contract is expected to run from 1 April 2027 to 31 March 2037, with a maximum duration of 10 years and no extension options. Its estimated value is £58,250,000 including the planned service scope. Harbour Homes expects the next notice to be published on 9 November 2026. Interested businesses are being asked to provide views and comments through the buyer’s questions platform or by email, so feedback can help shape the future procurement. The proposed arrangement is covered by the Government Procurement Agreement.

The planned work will suit established housing repairs and maintenance contractors, property services companies and organisations able to manage void properties across Edinburgh and the Lothians. Relevant preparation includes demonstrating the workforce, operational systems and local capacity needed for responsive repairs, planned maintenance and void reinstatement over a long-term service arrangement. Suppliers interested in a partnership model should consider how they would coordinate delivery for Harbour Homes and its associated subsidiaries, while supporting a separate agreement and service-level agreement for Harbour Lettings. The buyer is specifically looking to engage the market and identify potential contractors, so businesses with experience delivering comparable housing maintenance services should use this planning phase to shape the proposed requirements and assess partnership arrangements.

How relevant is this notice?

Notice Information

Notice Title

PIN - Repairs, Maintenance, Voids & Associated Services Term Contract (2027 - 2037

Notice Description

Harbour Homes and associated subsidiaries including Harbour Lettings (HH/HL) is seeking information and feedback from the marketplace on its proposed Repairs, Maintenance, and Voids Term Contract (2027 - 2037), covering 1 April 2027 - 31 March 2037, (maximum duration: 10 years without extension options). The service will include services to Harbour Lettings and require a separate agreement and SLA.

Lot Information

Lot 1

This is a PIN to gather marketplace feedback. We are extremely interested in your views about what we have set out above. We are very keen to investigate the contracting market across Edinburgh and the Lothians to identify potential contractors who may be interested in forming a partnership. We want to take this opportunity to engage with interested parties, and we encourage you to share your thoughts and comments through the PCS questions platform or alternatively via email to our Asset Management & Procurement Consultant on douglasgold@sky.com. This is your opportunity to be involved in shaping the procurement of this critical service for HH & HL.. See attached "RM and Voids Term Contract - Scope of PIN - HH Final"

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841611
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563425
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£58,250,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
9 Nov 20263 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Harbour Homes Scotland Limited, formerly Port of Leith Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH6 6AZ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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