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PHS01426 Committee Management System

Public Health Scotland

This public procurement record has 1 release in its history.

Award

22 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Public Health Scotland procured a committee management system for use in Scotland. The requirement covers software supporting agenda creation, report submission, approval workflows, committee-pack creation and publication. It is categorised as information technology and software services (CPV 48000000). Public Health Scotland is the buying organisation and a central purchasing body, based in Edinburgh. The work concerns the provision of the system and its associated committee-management functions for the organisation’s public-sector activities. The requirement was arranged as a single package rather than separate lots, bringing the core platform and its workflow, document-pack and publication capabilities together. Suppliers with relevant public-sector governance or committee-management software experience would be closest to the requirement.

This procurement has been awarded and the tender is complete. It used an open procedure as an award against the Vertical Application Solutions framework. The single lot was awarded to Civica UK Limited. The award was made on 22 September 2026, and the contract was signed on 21 September 2026. The contract value is £57,547 and its status is active. One bid was recorded for the lot; none came from an SME, and the recorded bid was from outside the EU. The requirement was evaluated through the framework’s open-procedure route. The outcome indicates a direct award of this committee-management requirement to Civica under the named framework, rather than an unawarded or cancelled process.

For suppliers that did not win, this award provides a clear indication of Public Health Scotland’s demand for a specialist committee-management platform. A credible competitor would need a mature system covering the full administrative workflow: agenda production, structured report submission, approvals, committee-pack assembly and controlled publication. The capability should be suitable for public-sector governance, where traceability, permissions, document control and dependable workflow handling are likely to matter in practice. Suppliers with an established product rather than a bespoke manual service, and with experience implementing comparable systems for health or other public bodies, would be well placed. The use of the Vertical Application Solutions framework also shows that access through an applicable framework route is commercially relevant.

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Notice Information

Notice Title

PHS01426 Committee Management System

Notice Description

Committee Management System

Lot Information

Lot 1

Committee Management System, agenda creation, report submission, approval workflows, pack creation, publication

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843582
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564970
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£57,547 Under £100K

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Public Health Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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