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Graphic Design of Guidebooks

Historic Environment Scotland

This public procurement record has 1 release in its history.

Tender

23 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Historic Environment Scotland is buying graphic design services for its official souvenir guidebooks and other retail publications. The work is to design printed publications associated with the organisation’s heritage and visitor offer. The buyer is Historic Environment Scotland, based in Edinburgh; delivery is identified at Scotland level. This is suited to design studios and publishing suppliers with the ability to develop clear, engaging layouts and artwork for guidebooks and retail products. The procurement is presented as one requirement rather than a set of separately described work packages. The specification is intended to set out the detailed scope, while the stated purpose is the design of the organisation’s guidebooks and other retail publications.

The buyer invited offers through an open procedure, with electronic submission. The tender deadline was 23 October 2026 at 12:00, with bid opening scheduled for the same time. The contract’s initial term is two years, with the option of two further one-year extensions; the authority can also request additional deliveries or extensions of existing supplies and installations. No estimated contract value is stated. Quality accounts for 60% of the evaluation and price for 40%. Suppliers must provide English-language submissions and cannot offer variants. Financial standing is assessed using business credit information or, if unavailable, audited accounts for the last full financial year. Minimum insurance cover is £5 million employers’ liability, £10 million public liability and £5 million professional indemnity.

This opportunity is relevant to graphic design agencies, publication designers and suppliers experienced in producing guidebooks and other retail publications. Businesses should be able to demonstrate the design capability needed to create effective printed editorial products for a public heritage organisation. Quality carries more weight than price in evaluation, so a strong quality proposal is central to competing; suppliers must also provide a priced offer. The financial assessment favours businesses able to demonstrate sound financial standing through a credit assessment or audited accounts. The stated insurance thresholds require substantial employers’ liability, public liability and professional indemnity cover, making the opportunity a better fit for firms already carrying these levels of protection. The potential two one-year extensions and additional-delivery option may suit suppliers able to support continuing publication requirements.

How relevant is this notice?

Notice Information

Notice Title

Graphic Design of Guidebooks

Notice Description

The contract requirement is for the graphic design of Historic Environment Scotland's official souvenir Guidebooks and other retail publications.

Lot Information

Lot 1

Please see Document 2 Specification for full contract requirements.

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of exisiting supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Renewal: Once the initial 2 years are up, the contract may be extended by a further 2, 1 year periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843765
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565115
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79822500 - Graphic design services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20262 weeks ago
Submission Deadline
23 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
If all extensions are used and there is still a need for the requirements, the contract will be up for renewal in 2030.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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