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Provision of Cleaning and Associated Services

Registers of Scotland

This public procurement record has 1 release in its history.

Tender

25 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Registers of Scotland is buying a comprehensive cleaning and associated facilities support service for its two sites in Edinburgh. The work covers routine, periodic and reactive cleaning, window cleaning, consumables and facilities support. The supplier must maintain all identified internal cleanable areas, including fixtures, fittings, furniture and finishes, with the aim of preserving the premises and maintaining high standards. The service is to be delivered safely and efficiently across the organisation’s two premises. This is a cleaning services contract (CPV 90910000), suited to providers able to manage both scheduled and responsive work across multiple buildings while supplying the related consumables and support services.

The buyer invited offers through a single-stage open tender. Bids were to be submitted electronically, with the completed online SPD submitted alongside the tender; variants were not allowed. The submission deadline and bid opening were set for 30 October 2026 at 11:00. The initial contract period is 36 months, with options to extend in six- or 12-month increments for up to a further 24 months. The estimated value is £570,000 excluding VAT per year and £1,710,000 excluding VAT for the initial term; the maximum estimated value including all extensions is £2,850,000 excluding VAT. Quality accounts for 70% of the evaluation and price for 30%. Bids must remain valid for 90 days.

This opportunity suits cleaning contractors with the operational capacity to cover two sites and deliver routine, periodic and reactive cleaning alongside window cleaning, consumables and facilities support. Suppliers need to be able to maintain varied internal surfaces and assets, including fixtures, fittings, furniture and finishes, while working safely and consistently to the specification’s service standards. The contract’s scope also favours providers able to organise staffing and service delivery across multiple premises and respond to reactive requirements as well as planned tasks. Relevant experience in commercial or public-sector cleaning and the ability to demonstrate service quality will be important, given the substantial weighting assigned to quality. The tender calls for a completed online SPD with the bid. Community benefits and a subcontracting clause form part of the requirement.

How relevant is this notice?

Notice Information

Notice Title

Provision of Cleaning and Associated Services

Notice Description

The Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Lot Information

Lot 1

Registers of Scotland is looking for a Supplier that can provide Cleaning and Associated Services across its two sites for 36 months, the an option to extend the contract by 6 or 12 months increments up to a total of 24 months. * The estimated value of the contract is GBP 570,000.00 excluding VAT per annum. * Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT. * Estimated value of the contract should all optional extensions be taken is GBP 2,850,000.00 excluding VAT. * The Supplier shall provide a comprehensive cleaning service throughout the two premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Renewal: There is an option to extend by 6 or 12 months increments up to a total of 24 months. * The estimated value of the contract is GBP 570,000.00 excluding VAT per annum. * Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT. * Estimated value of the contract should all optional extension be taken is GBP 2,850,000 excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843962
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565312
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£2,850,000 £1M-£10M
Lots Value
£2,850,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
30 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As outlined within the Invitation to Tender documents.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Registers of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 7AU
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh, TLM82 Glasgow City
Local Authority
City of Edinburgh
Electoral Ward
Craigentinny/Duddingston
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565312
    Provision of Cleaning and Associated Services - The Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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