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Provision of Cleaning and Associated Services

Registers of Scotland

This public procurement record has 3 releases in its history.

TenderUpdate

02 Nov 2026 at 00:00

OJEU - F14 - Corrigendum
TenderUpdate

16 Oct 2026 at 01:00

OJEU - F14 - Corrigendum
Tender

25 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Registers of Scotland is buying comprehensive cleaning and associated services for its two premises in Scotland. The work covers routine, periodic and reactive cleaning, window cleaning, the supply of consumables and facilities support services. The contractor will maintain identified internal cleanable areas, including fixtures, fittings, furniture and finishes, with the aim of preserving the premises and maintaining high standards. This is a facilities cleaning service (CPV 90910000), rather than a purchase of cleaning products alone. The requirement is managed by Registers of Scotland, based in Edinburgh. The service must be delivered safely and efficiently across both sites and in accordance with the specification.

The buyer invited offers through a single-stage open tender. The submission deadline was 13 November 2026 at 11:00 UTC, following two one-week extensions; bids were to be submitted electronically. The contract is for 36 months, with options to extend in six- or twelve-month increments for up to a further 24 months. Its estimated value is £1.71 million excluding VAT for the initial term and £2.85 million excluding VAT if all extensions are used. This is one lot. Evaluation gives quality a 70% weighting and price 30%. Suppliers had to complete and submit the online Single Procurement Document alongside their tender. The advertised bid validity period was 90 days.

This opportunity suits a cleaning contractor able to manage a comprehensive, multi-site service spanning routine, periodic and reactive work, window cleaning, consumables and facilities support. The successful supplier must maintain a range of internal surfaces, fixtures, fittings and furniture while delivering safe, efficient work and consistently high standards. The specification and performance-monitoring requirements make service quality central to the competition, so bidders should be prepared to demonstrate a strong delivery approach as well as competitive pricing. The procurement also includes a subcontracting clause and community benefits, with details set out in the tender materials. TUPE information is provided for bidders to assess workforce implications and plan mobilisation. The requirement is likely to favour suppliers with the operational capacity to coordinate teams and service delivery across two premises. No particular accreditation is stated in the published summary.

How relevant is this notice?

Notice Information

Notice Title

Provision of Cleaning and Associated Services

Notice Description

The Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Lot Information

Lot 1

Registers of Scotland is looking for a Supplier that can provide Cleaning and Associated Services across its two sites for 36 months, the an option to extend the contract by 6 or 12 months increments up to a total of 24 months. * The estimated value of the contract is GBP 570,000.00 excluding VAT per annum. * Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT. * Estimated value of the contract should all optional extensions be taken is GBP 2,850,000.00 excluding VAT. * The Supplier shall provide a comprehensive cleaning service throughout the two premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Renewal: There is an option to extend by 6 or 12 months increments up to a total of 24 months. * The estimated value of the contract is GBP 570,000.00 excluding VAT per annum. * Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT. * Estimated value of the contract should all optional extension be taken is GBP 2,850,000 excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843962
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV567828
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£2,850,000 £1M-£10M
Lots Value
£2,850,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Yesterday
Submission Deadline
30 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As outlined within the Invitation to Tender documents.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Registers of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 7AU
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh, TLM82 Glasgow City
Local Authority
City of Edinburgh
Electoral Ward
Craigentinny/Duddingston
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565312
    Provision of Cleaning and Associated Services - The Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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