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Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029

East Renfrewshire Council

This public procurement record has 1 release in its history.

Tender

08 Oct 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Renfrewshire Council sought a contractor for planned servicing and maintenance, reactive repairs, and ad-hoc upgrades or replacement of heating, cooling and ventilation equipment across its non-domestic properties. The systems include air- and ground-source heat pumps, air conditioning, extract and ventilation systems, air handling equipment and associated components. The service covers statutory maintenance and a 24/7 call-out repair service, with repairs prioritised using P1–P5 codes. Sites include schools, leisure facilities, family and community spaces, and offices across East Renfrewshire. This is facilities engineering and building-services maintenance work, including HVAC maintenance and repair (CPV 50000000).

The council invited offers through a single-stage open procedure. The tender deadline was 12 November 2026 at 12:00, with the award period due to start at that time. The contract is for 720 days, with an option for two further 12-month renewals at the council’s discretion. The stated contract value is £1.2 million excluding VAT. The published evaluation criteria allocate 60% to price and 20% to planned maintenance requirements. Bids must be submitted in English, and variants are not allowed. Participation requires self-certification through the Scottish SPD; the council may request evidence before award. The tender specifies eligibility, financial, insurance and technical requirements, including a minimum annual specific turnover of £600,000 for the previous two years.

This opportunity suits established building-services contractors able to maintain and repair a broad range of HVAC and ventilation systems across multiple public buildings, and to provide round-the-clock reactive response alongside planned statutory maintenance. Bidders, or their subcontractors, must hold BESA membership, CHAS accreditation, membership of SELECT or NICEIC, registration with CIPHE, APHC, IPHE or an equivalent body, and registration with the Legionella Control Association. Staff carrying out regulated roles in schools must have Disclosure Scotland PVG clearance before starting that work. Required insurance levels are £10 million employers’ liability, £5 million public liability and £2 million professional indemnity. Suppliers must meet the stated financial capacity threshold and deliver at least 180 community-benefit points during the initial contract period. Contractors using subcontractors need suitable supply-chain management and payment controls.

How relevant is this notice?

Notice Information

Notice Title

Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029

Notice Description

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Lot Information

Lot 1

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. A summary of key services included within the contact are: - Statutory service & maintenance of heating and cooling systems. - Statutory service & maintenance of ventilation and air handling systems. - Provision of a 24/7/365 reactive repairs service to the above-mentioned systems. - Upgrade and replacement of equipment on an ad-hoc basis due to end-of-life or beyond-repair equipment. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: With option for further 2 x 12 months at the Council descretion

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844445
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566213
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

42511110 - Heat pumps

45331000 - Heating, ventilation and air-conditioning installation work

50000000 - Repair and maintenance services

50324100 - System maintenance services

50511000 - Repair and maintenance services of pumps

50532400 - Repair and maintenance services of electrical distribution equipment

71315410 - Inspection of ventilation system

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20265 days ago
Submission Deadline
12 Nov 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Towards the end of the contract.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566213
    Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029 - East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Open Contracting Data Standard (OCDS)

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