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Provision of Reactive and Planned Maintenance - Fire & Intruder Alarms & Access Controls

UHI North,West and Hebrides

This public procurement record has 1 release in its history.

Tender

09 Oct 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

UHI North, West and Hebrides seeks one contractor to provide planned and reactive maintenance for its fire alarms, intruder alarms and access-control systems. The purpose is to bring these services together in a single facilities contract and keep the systems operating effectively. The requirement covers maintenance of all equipment listed in the technical specification; suppliers must be able to service the full range rather than only one system type. This is a facilities maintenance service, covering fire and security alarm systems and access controls. The buyer is the education organisation UHI North, West and Hebrides, based in Thurso. The delivery area is identified as Highlands and Islands in Scotland.

The buyer invited offers through a tender using an open procedure. The requirement is for one contractor under a single lot, with bids required to cover all listed equipment; variants are not allowed. The tender submission deadline and scheduled bid opening are both 17 November 2026 at 12:00. The contract period is 720 days. The stated estimated value is £140,000. The evaluation period is scheduled to begin at the deadline. The published procurement information does not give a more detailed evaluation weighting or selection threshold. Responses are to be submitted electronically, and bids must be in English. The procurement is covered by the Government Procurement Agreement.

This opportunity is best suited to a fire and security systems maintenance contractor able to deliver planned servicing and reactive call-outs across fire alarms, intruder alarms and access-control equipment. The buyer requires a single provider capable of maintaining every item in the equipment schedule, so a specialist in only one system area would not meet the stated requirement. Suppliers should be able to demonstrate the operational breadth and workforce capacity to handle a combined facilities-maintenance contract over its full term. Technical questions and a technical specification form part of the tender material, making delivery capability across the listed systems central to the bid. The contract may suit an established regional provider or a business able to mobilise and maintain coverage in the Highlands and Islands. No particular accreditation is stated in the available procurement information.

How relevant is this notice?

Notice Information

Notice Title

Provision of Reactive and Planned Maintenance - Fire & Intruder Alarms & Access Controls

Notice Description

UHI North, West & Hebrides are seeking to appoint a single contractor to fulfil the requirement for Planned and Reactive Maintenance - Fire & Intruder Alarms & Access Controls systems under one facilities contract allowing the services to run more efficiently and effectively. Proposals should only be submitted by contractors able to fulfil maintenance of all equipment listed.

Lot Information

Lot 1

Statement of Requirements UHI North, West & Hebrides are seeking to appoint a single contractor to fulfil the requirement for Planned and Reactive Maintenance - Fire & Intruder Alarms & Access Controls systems under one facilities contract allowing the services to run more efficiently and effectively. Proposals should only be submitted by contractors able to fulfil maintenance of all equipment listed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845267
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566334
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

51 - Installation services (except software)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

50610000 - Repair and maintenance services of security equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

51700000 - Installation services of fire protection equipment

79711000 - Alarm-monitoring services

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20264 days ago
Submission Deadline
17 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UHI North,West and Hebrides
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
THURSO
Postcode
KW14 7EE
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Thurso and Northwest Caithness
Westminster Constituency
Caithness, Sutherland and Easter Ross

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566334
    Provision of Reactive and Planned Maintenance - Fire & Intruder Alarms & Access Controls - UHI North, West & Hebrides are seeking to appoint a single contractor to fulfil the requirement for Planned and Reactive Maintenance - Fire & Intruder Alarms & Access Controls systems under one facilities contract allowing the services to run more efficiently and effectively. Proposals should only be submitted by contractors able to fulfil maintenance of all equipment listed.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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