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Membership Day to Day Mailing Services

Historic Environment Scotland

This public procurement record has 1 release in its history.

Tender

12 Oct 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Historic Environment Scotland is seeking a supplier to handle the day-to-day mailing needs of its membership business. The service covers daily despatch of membership packs, monthly despatch of renewal forms and cards, and occasional mailings of membership literature. Mail is to be sent to more than 60 staffed Historic Environment Scotland properties across Scotland. This is a postal fulfilment and mailing service, including recurring and ad hoc runs of membership materials. The requirement is managed by Historic Environment Scotland, a heritage organisation based in Edinburgh. Suppliers should be able to manage regular mail preparation and despatch while also accommodating periodic renewal mailings and other literature campaigns across a distributed network of Scottish destinations.

Historic Environment Scotland invited offers through an open procedure. The procurement is a single-lot service contract, with electronic submissions in English and an offer deadline of 11 November 2026 at 12:00 UTC; bids were scheduled to open at that time. The initial contract term is two years, with an option to extend for a further two years, reviewed annually. No estimated contract value is stated. Evaluation gives price a 40% weighting and quality 30%. The remaining evaluation basis is not described in the published criteria. Financial standing will be assessed using independent business credit reports; audited accounts for the last full financial year may be requested if credit information cannot be obtained. Required minimum insurance is £5 million employers’ liability and £10 million public liability. Variants are not permitted.

This opportunity suits mailing houses and fulfilment providers able to manage repeated membership communications, including daily pack despatch, monthly renewal mailings and occasional campaign literature, with delivery across more than 60 staffed sites in Scotland. Suppliers will need operational capacity for predictable recurring workloads alongside ad hoc requirements, and reliable coordination of mailing to a geographically dispersed estate. Financial resilience is important: Historic Environment Scotland will assess tenderers’ financial standing and may require audited accounts and supporting bank details. Tenderers must meet the stated employers’ and public liability insurance thresholds. The buyer also invites suppliers to propose community benefits during the contract, with work placements given as an example. The contract terms state that the buyer will not accept supplier terms and conditions and cannot negotiate at or after award; issues with its terms should be raised with the tender submission.

How relevant is this notice?

Notice Information

Notice Title

Membership Day to Day Mailing Services

Notice Description

HES requires a supplier for the daily mailing requirements of the membership business. The service will cover daily mailings of membership packs, monthly mailings of renewal forms and cards and ad hoc mailings of membership literature to our 60+ staffed properties across Scotland.

Lot Information

Lot 1

Please see Document 2 Specification for full contract requirements.

Renewal: Once the initial two years is up, the contract may be extended for a further two years which would be reviewed annually.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845466
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566476
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79571000 - Mailing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Yesterday
Submission Deadline
11 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
If all extensions are used and there is still a requirement for the contract then the a new tender would be advertised in 2030 for commencing in 2031.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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