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4D System Renewal

Scottish Police Authority

This public procurement record has 1 release in its history.

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13 Oct 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The Scottish Police Authority procured the renewal of its 4D systems, including maintenance and support services. This is a technology systems supply and support requirement, classified under software and information systems (CPV 48000000). The requirement is for the Authority’s use, with delivery in Scotland. The scope combines renewal of the existing systems with ongoing maintenance and support, rather than a standalone purchase of unrelated IT goods or services.

The procurement is complete and awarded to Ceres Computer Consultants Ltd. The Authority used a negotiated procedure without prior publication of a competition notice, citing technical reasons and the absence of a reasonable alternative supplier. One lot covered the system renewal and support. The recorded contract value is £255,363. The contract was signed on 9 October 2026 and is active. Its stated interim term is two years, with options for two further periods of up to 12 months each, exercisable at the Authority’s discretion. One bid was recorded, from an SME; it was submitted electronically. No award date or separate evaluation criteria are stated.

This award shows demand from the Scottish Police Authority for renewal and continued support of its 4D systems. A credible competitor for a future requirement of this kind would need to demonstrate the technical ability to renew and maintain the existing systems and provide dependable ongoing support. The Authority relied on technical exclusivity and the lack of a reasonable alternative to justify negotiating without a published competition, so suppliers would need to address compatibility with the installed systems and any relevant rights or technical dependencies. The single bid came from an SME, indicating that a smaller specialist supplier was able to participate, though the requirement calls for sustained support capability as well as system renewal.

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Notice Information

Notice Title

4D System Renewal

Notice Description

Procurement and renewal of 4D Systems with inclusion of Maintenance and Support services.

Lot Information

Lot 1

Procurement and renewal of 4D Systems with inclusion of Maintenance and Support services.

Options: The duration of the interim contract will be two (2) years with the option to extend the Contract for a further two (2) period of up to 12 months of each period at the sole discretion of the Authority.

Procurement Information

Public Contracts (Scotland) Regulations 2015: 33. - (1) A contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases-- (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons-- (i) the aim of the procurement is the creation or acquisition of a unique work of art or artistic performance; (ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights, but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845541
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566545
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£255,363 £100K-£500K

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
1
Supplier Name

Ceres Computer Consultants Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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