Planning

West London Waste Authority - The collection, repair and distribution of laptops and small electrical and electronic devices from Household Reuse and Recycling Centre (HRRCs) in West London

WEST LONDON WASTE AUTHORITY

This public procurement record has 1 release in its history.

Planning

18 Aug 2025 at 15:08

Market Engagement Notice
Summary of the contracting process

The West London Waste Authority is currently in the planning stage for a procurement process titled "The collection, repair and distribution of laptops and small electrical and electronic devices from Household Reuse and Recycling Centre (HRRCs) in West London". The tender is classified under the industry category of radio, television, communication, telecommunication and related equipment. The locations involved include multiple sites such as Richmond, Ealing, and Hounslow in the United Kingdom. Interested parties must submit their responses by 23:59 on 3rd October 2025, with the project set to commence on 3rd November 2025 and initially running until 31st October 2027, subject to a performance review.

This tender presents valuable business growth opportunities, particularly for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in electronic equipment handling, repair, and recycling. The project requires the contractor to manage the collection and refurbishment of electronic devices, making it ideal for businesses engaged in waste management and electronic refurbishment. With no guaranteed payments and responsibilities including vehicle provisioning and PAT testing, businesses adept in resource management and capable of fulfilling the sustainability and community engagement aspects of the project should find this tender promising. Successful contractors will benefit from the opportunity to enhance their portfolio with social value outcomes and environmental impact achievements.

How relevant is this notice?

Notice Information

Notice Title

West London Waste Authority - The collection, repair and distribution of laptops and small electrical and electronic devices from Household Reuse and Recycling Centre (HRRCs) in West London

Notice Description

Background: West London Waste Authority is a statutory waste disposal authority that was created in 1986. We are responsible for disposing of waste collected by the London Boroughs of Brent, Ealing, Harrow, Hillingdon, Hounslow, and Richmond upon Thames. About 1.7 million people live in this area, which covers 38,000 hectares. This expression of interest (EoI) is for the collection, repair, and distribution back into the community of laptops, which have been disposed of at West London Waste Authority's (WLWA) managed / supported Household Reuse and Recycling Centres (HRRCs). There may be potential opportunities to also collect other small electrical and electronic devices (small kitchen appliances, hair / beauty devices, and gaming consoles) on an ad hoc basis. Selection would be based on responses to the questions in the attached questionnaire. Place of performance: This service will initially be required at three sites, namely: (1) Townmead Road (off Mortlake Road, Kew, TW9 4EL, Richmond); (2) Greenford Road (UB6 9AR, Ealing); and (3) Spacewaye (Pier Road, Feltham TW14 0TH - Hounslow) sites. Financial / commercial considerations: It is estimated that there would be a total of circa 0.1 - 1 tonne of items per annum for collection across the three sites. The resale price of the items in the contract is estimated to be circa PS6,300 - PS19,700 per annum. There will be no payments made to the off-taker(s). All associated costs (e.g., for collection vehicles, PAT testing, and resourcing) will be the responsibility of the contractor. A percentage of the repaired devices (to be agreed following discussion between WLWA and the provider) would be required to be returned to WLWA. Data reporting requirements: Providers will be required to submit quarterly reports detailing: The number and types of items collected, repaired and redistributed Beneficiary demographics (where appropriate) Environmental impacts (e.g., kg CO2e saved) Social value outcomes Timelines / Duration: It is aimed that collections will begin from November / December 2025. Any agreement will be in place initially for two years and then subject to review, based on the KPIs below. Following this review, the initial agreement will then become a rolling 2-year agreement Start date: 3rd November 2025 End date: 31st October 2027 KPIs: The key criteria for reviewing contractor performance are namely the: Number of incidences of non-compliance reported during the collection and management of the devices Timely and accurate reporting of collections and social value delivered Number of beneficiaries engaged How to respond: If you are interested in the opportunity, please complete the attached questionnaire and return to Terry Tudor (TerryTudor@westlondonwaste.gov.uk) by no later than 23:59 on Friday 3rd October 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0a3590df-be1b-4a9e-a5cb-c6a15dc09a06
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2311a79a-6b08-4d30-8350-08e892a2d47e
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

39700000 - Domestic appliances

39710000 - Electrical domestic appliances

39711000 - Electrical domestic appliances for use with foodstuffs

39712000 - Electrical domestic appliances for use with the human body

39713000 - Electrical domestic appliances for cleaning; smoothing irons

39714000 - Ventilating or recycling hoods

39715000 - Water heaters and heating for buildings; plumbing equipment

39716000 - Parts of electrical domestic appliances

39717000 - Fans and air-conditioning appliances

39720000 - Non-electric domestic appliances

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20253 months ago
Submission Deadline
Not specified
Future Notice Date
3 Oct 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST LONDON WASTE AUTHORITY
Contact Name
Terry Tudor
Contact Email
terrytudor@westlondonwaste.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WEST DRAYTON
Postcode
UB7 7PN
Post Town
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
Not specified
Local Authority
Hillingdon
Electoral Ward
West Drayton
Westminster Constituency
Hayes and Harlington

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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