Tender

Christmas Illuminations 2024

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Jun 2024 at 17:52

Tender Notice
Summary of the contracting process

The Portsmouth City Council has initiated a tender process for the provision, service, and maintenance of Christmas Illuminations in key retail centres. The contract, with a total value of £777,000, is set to run from 30th August 2024 until 31st March 2029. The Council intends to award the contract by 9th August 2024, with a tender deadline of 15th July 2024. This opportunity falls under the industry category of Storage and Warehousing Services.

This tender by Portsmouth City Council presents a lucrative opportunity for experienced Suppliers in the Christmas decoration industry. With a focus on efficient power consumption and annual budgets set at £63,000, suppliers will need to demonstrate expertise in innovative and cost-effective illumination solutions. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, given the Council's preference for open procurement methods that foster competition and diversity in supplier base.

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Notice Information

Notice Title

Christmas Illuminations 2024

Notice Description

Portsmouth City Council, ('the Council') is inviting tenders from suitably experienced and qualified Suppliers for the provision, service, maintenance, installation and storage of Christmas Illuminations and associated items to enhance the festive season in a number of key retail centres in Portsmouth. The Council will provide, and pay for, the necessary power supply for illuminations. Illuminations should therefore favour lower power consumption whilst maintaining the effectiveness of the seasonal illumination. The successful supplier will be required to put up Christmas Illuminations at various locations across the city, maintain them whilst in situ, take down and then store them. Whilst in storage, it is the responsibility of the supplier to check and repair/replace as necessary prior to installation. The successful supplier will be required to work in partnership with the Council on an open book basis to review the illuminations offer on a yearly basis, to ensure that funds are used to effectively maintain, improve, replace, and add to the inventory. The existing inventory and additions agreed over the contract period will remain the property of the Council, unless the Council opts at its discretion to switch to a partial or full hire scheme with the supplier over the term of the contract. . The current contract expires on 30th August 2024. Should there be a change in provider through the procurement process, the incumbent supplier requires a minimum of one week notice and the completion of a RAMS assessment prior to illumination collection. Any incoming supplier must collect all of the council's equipment in full from the incumbent contractor no later than August 30th 2024. The budget set for Christmas illuminations is ?63,000 per annum and is not subject to inflationary increases currently. Payments will be invoiced by the Supplier following the completion of tasks within each of the 3 phases - o Post Take-down o Pre installation o Post installation The Council is targeting to award the contract by Friday 9th August 2024 with a subsequent commencement date of Friday 30th August 2024. The Council has an available revenue budget of ?61,000 (excluding VAT) for the 1st year of the contract with an additional ?14,000 (excluding VAT) of CIL funding which can be used for new equipment purchases. The revenue budget per annum for future years of the contract is ?63,000 and there is currently no provision for inflationary increases. Beyond any potential impacts of inflation the budget could also be impacted by any decisions to increase or reduce the size and scope of Christmas illuminations within the city - e.g. addition or removal of sites. The initial Contract period will be for four years and 7 months with possibility of extending the term by five years in increments to be agreed of no less than one [1] year and no more than five. The maximum total term of n... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Christmas Illuminations 2024 The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a30ba7d3-a5b6-40e1-8a6d-eb3a7be7adf2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

31522000 - Christmas tree lights

39298910 - Christmas tree

42131300 - Christmas trees and other assemblies of valves

45316100 - Installation of outdoor illumination equipment

63120000 - Storage and warehousing services

Notice Value(s)

Tender Value
£777,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jun 20241 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Aug 2024 - 31 Mar 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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