Tender

HCC - 01/25 - The Provision of a Destination Management Service for Hertfordshire - Visit Herts

HERTFORDSHIRE COUNTY COUNCIL - ENVIRONMENT

This public procurement record has 1 release in its history.

Tender

17 Jan 2025 at 15:12

Tender Notice
Summary of the contracting process

Hertfordshire County Council is seeking service providers for the provision of a Destination Management Service under the project "HCC - 01/25 - The Provision of a Destination Management Service for Hertfordshire - Visit Herts." This procurement is aimed at supporting and growing Hertfordshire's visitor economy through a holistic service structure. The opportunity is classified under industry category "Tourist information services" with additional classification in market research, administrative services related to tourism, marketing consultancy, advertising, and public relations. The procurement is currently in the Tender stage with key deadlines, including the submission deadline for Tenders by 12 noon on 21st February 2025, and the contract period starting on 1st April 2025. The location for this contract is Hertfordshire, East of England, with a contract value estimated between £200,000 and £300,000.

This tender provides significant opportunities for businesses to grow, particularly those offering services within the tourism, marketing, and consultancy sectors. Small and medium-sized enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) are encouraged to compete, promoting diversity and innovation in delivering substantial value to Hertfordshire's visitor economy. The open procedure format ensures that interested organisations can easily participate by expressing interest and opting into the e-tender system to access full procurement documents. Successful bidders will have the chance to contribute strategically to increasing Hertfordshire’s appeal as a tourist destination, thereby directly impacting local economic growth. This contract offers stable revenue with a core contract period of two years, extendable by one more year, subject to funding and performance, making it a viable long-term opportunity for qualified providers.

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Notice Information

Notice Title

HCC - 01/25 - The Provision of a Destination Management Service for Hertfordshire - Visit Herts

Notice Description

Hertfordshire County Council is currently out to procurement for the Provision of a Destination Management Service for Hertfordshire - Visit Herts Hertfordshire LEP and Hertfordshire County Council established Hertfordshire's first Destination Management Service 'Visit Herts' in July 2015, to support, develop and grow Hertfordshire's Visitor Economy. The programme has successfully evolved to provide business support to businesses in the sector and to align to Hertfordshire's economic development activities, something we are looking to continue and build upon in the next iteration of the service, which is the requirement for this contract. The ambition of Hertfordshire County Council and Hertfordshire Future's is that Visit Herts reputation nationally continues to be that of a leading Destination Management Service, supporting the visitor economy in the widest possible context. The contract is for a sector specific initiative delivered as a holistic service, where it would not be practical, economical or have sufficient scale to split into lots. This procurement is an open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on 21st February 2025. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Please Note the TUPE Employee Liability Information for this procurement has been provided along with other documentation for this procurement. TUPE related information is personal data and must be protected in accordance with the requirements of Data Protection legislation and must also be kept confidential. Therefore, by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Additional information: Hertfordshire County Council is currently out to procurement for the Provision of a Destination Management Service for Hertfordshire - Visit Herts Hertfordshire LEP and Hertfordshire County Council established Hertfordshire's first Destination Management Service 'Visit Herts' in July 2015, to support, develop and grow Hertfordshire's Visitor Economy. The programme has successfully evolved to provide business support to businesses in the sector and to align to Hertfordshire's economic development activities, something we are looking to continue and build upon in the next iteration of the service, which is the requirement for this contract. The ambition of Hertfordshire County Council and Hertfordshire Future's is that Visit Herts reputation nationally continues to be that of a leading Destination Management Service, supporting the visitor economy in the widest possible context. The contract is for a sector specific initiative delivered as a holistic service, where it would not be practical, economical or have sufficient scale to split into lots. This procurement is an open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on 21st February 2025. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Please Note the TUPE Employee Liability Information for this procurement has been provided along with other documentation for this procurement. TUPE related information is personal data and must be protected in accordance with the requirements of Data Protection legislation and must also be kept confidential. Therefore, by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Delivery Notes The Core Contract Period is for two (2) years with the option to extend for up to a further one (1) year, subject to funding Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0d50787b-d8cb-4b36-8333-47ff763922b8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a0c93e42-e22b-4bd6-8808-a85833ae8e34
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63513000 - Tourist information services

75125000 - Administrative services related to tourism affairs

79310000 - Market research services

79340000 - Advertising and marketing services

79413000 - Marketing management consultancy services

79416000 - Public relations services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jan 20251 years ago
Submission Deadline
21 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTFORDSHIRE COUNTY COUNCIL - ENVIRONMENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORDSHIRE
Postcode
SG13 8DE
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Hertford Castle
Westminster Constituency
Hertford and Stortford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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