Tender

ESPH CS WDC Asset Management System (ESPH595 JB)

WEALDEN DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

19 Feb 2025 at 16:43

Tender Notice
Summary of the contracting process

Wealden District Council is seeking a suitably qualified and experienced contractor to provide a hosted centralised Asset Management System for managing its extensive property portfolio. The procurement process, currently at the tender stage, is detailed under the title "ESPH CS WDC Asset Management System (ESPH595 JB)" and falls under the industry category of Software Package and Information Systems (CPV 48000000, 48100000, 48800000, 79993100, 48430000). Located in Hailsham, East Sussex, the Council manages over 200 land and building assets, which collectively are valued at £53 million and generate significant rental income. The tender was published on 19th February 2025, with a tendering period ending on 27th March 2025. The contract is intended to start on 20th June 2025 and will run until 19th June 2030. The procurement method follows a restricted procedure (above threshold), ensuring a competitive and selective approach.

This tender presents an excellent opportunity for businesses specialising in software development and asset management systems to contribute to a significant local government project. SMEs are encouraged to participate, given the Council's receptiveness to partnering with smaller enterprises. Firms with expertise in developing integrated management systems for various assets—including structures, car parks, and leisure facilities—are especially well-suited for this contract. By securing this contract, businesses can enhance their portfolio by association with a public sector client, potentially opening further opportunities within the local government sector. The centralised system sought by the Council aims to modernise and streamline asset management, providing a foundation for continued, efficient operations and future growth.

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Notice Information

Notice Title

ESPH CS WDC Asset Management System (ESPH595 JB)

Notice Description

Wealden District Council (the 'Council') are seeking a hosted centralised Asset Management System to hold data regarding the organisations assets and assist with the effective management of Corporate Assets to a suitably qualified and experienced Contractor to meet our corporate asset management needs. The Council owns and manages a variety of corporate assets, utilised for a multitude of varying uses. It includes structures, car parks, land, public conveniences, leisure & recreation facilities, churchyards, community halls, offices, crematoria and other assets leased to community organisations and even some used to generate a commercial income. The Council's property portfolio extends to over 200 land and building assets, with a current total book value of PS53 million. The current non-operational asset portfolio generates over PS1,000,000 per annum in rent and licence payments. The operational asset portfolio generates over PS200,000 in fees and charges. Commercial lease renewals and rent reviews are undertaken to maximise the income to the Council from the portfolio and protect the Council's interest. Currently the asset information is held within a terrier system which has limited availability and information. The Council is looking for a centralised system which has the capability to hold all data regarding the organisations assets and allow users to manage corporate assets proactively. Full details are available in the SQ documents. Please note that the Procurement Act 2023 will come into force on Monday 24th February 2025. Suppliers will need to register on the Central Digital Platform if they wish to participate in tender opportunities that are published on or after this date. This tender opportunity was published before this date, therefore is subject to the The Public Contracts Regulations 2015. Additional information: This tendering opportunity is being carried out via the South East Shared Services e-Sourcing portal (https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/38269). Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ea6fffd9-5ab6-4447-bf31-781b8bb67c7b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48430000 - Inventory management software package

48800000 - Information systems and servers

79993100 - Facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20251 years ago
Submission Deadline
27 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Jun 2025 - 19 Jun 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEALDEN DISTRICT COUNCIL
Contact Name
Jack Berry (WDC)
Contact Email
jack.berry@wealden.gov.uk
Contact Phone
01323 443354

Buyer Location

Locality
EAST SUSSEX
Postcode
BN27 2AX
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ South East (England)
Local Authority
Wealden
Electoral Ward
Hailsham Central
Westminster Constituency
Sussex Weald

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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