Tender

GB-London: Media Monitoring Service for use by Imperial War Museums

IMPERIAL WAR MUSEUMS

This public procurement record has 1 release in its history.

Tender

11 Jul 2025 at 13:45

Tender Notice
Summary of the contracting process

The Imperial War Museums has initiated a procurement process for acquiring media monitoring services. This tender seeks a solution that provides comprehensive coverage and reporting on media publications about the museums. The focus is on gathering data from various sources such as print, broadcast, and digital media. The industry category is public relations services, with a classification under data collection and collation services. The procurement method is an open procedure with the tender period concluding on 1st August 2025. The expected contract duration is from 1st September 2025 until 31st August 2028. The location for services includes the UK and various other regions, and the procurement phase is currently at the tendering stage, aiming for an approximate contract value of £50,000.

This tender presents significant opportunities for businesses specialising in media monitoring and public relations analytics, especially those that can provide innovative, user-friendly reporting tools. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate. Firms that can offer a customised media tracking and analysis platform, complete with user support and the ability to generate comprehensive analytics, would be well-positioned to benefit from this contract. This opportunity can help businesses expand their footprint within the cultural and historical sector, providing services to a notable institution like the Imperial War Museums.

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Notice Information

Notice Title

GB-London: Media Monitoring Service for use by Imperial War Museums

Notice Description

IWM is looking for a media monitoring service which will allow us to monitor and report on press coverage about Imperial War Museums. Specification: *Wide-ranging, timely, relevant and accurate coverage pulled through daily for IWM across regional, national and international print, broadcast, online and podcast media (essential). *Coverage will be pulled through automatically - where any coverage is missed, the system will ensure this is uploaded within 24 hours with accurate statistics (essential) *Provide accurate press statistics, including circulation figures, items of coverage, AVE and sentiment (essential) *Provide simple and effective ways to tag and pull data from coverage for specific campaigns or announcements (essential) *Provide access to press clippings (through IWM's NLA license where required) (essential) *System will be accurate, regularly monitored and kept up to date (essential) *The new platform will ensure IWM's audience segments and campaigns can be easily tagged and measured, and notes can be added to coverage where needed (essential) *Reporting tools for IWM to be able to report on coverage, pull through statistics and campaign details (essential) *Provide a morning daily bulletin of coverage that is intuitive and digestible (essential) *The system will be usable and intuitive (essential) *The system will allow for at least 8 users (essential) *The system will provide a dedicated account manager and reliable customer service (essential) *The system will provide helpful benchmarking data on campaigns and coverage about institutions within the arts and culture sector (essential) *IWM's comms team will be provided with a trial of the system, allowing our team to log in and explore the system (essential) *Access to international coverage (desirable) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-116105b4-b589-437b-b7a0-810b77f96302
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/faf218b0-3566-4513-b2c1-b9c8b2c3b938
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72314000 - Data collection and collation services

79416000 - Public relations services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jul 20257 months ago
Submission Deadline
1 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2025 - 31 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
IMPERIAL WAR MUSEUMS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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