Tender

Guildhall Conference and Public Address Systems

WORCESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

04 Dec 2019 at 16:16

Tender Notice
Summary of the contracting process

The Worcester City Council is currently in the Tender stage of a procurement process for the project titled "Guildhall Conference and Public Address Systems." This initiative falls under the category of communication equipment, specifically addressing the supply, installation, commissioning, and maintenance of a conferencing system and public address system at the Guildhall located in Worcester, WR1 2EY. The procurement budget is set at £50,000 for a three-year initial term, with a submission deadline for tenders on 17 January 2020. This project aims to enhance audio capabilities in five public rooms, ensuring the systems are capable of future enhancements such as voting functionality and video webcasting.

This tender presents a significant opportunity for businesses specialising in audio-visual technology, telecommunications, and related installation services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be particularly well-suited to compete, given their capacity to deliver tailored solutions and customer service. By participating in this project, businesses can not only secure a contract with a prominent local authority but also potentially expand their portfolio with future maintenance and upgrade services.

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Notice Information

Notice Title

Guildhall Conference and Public Address Systems

Notice Description

1.1 Worcester City Council ["The Council"] is inviting tenders from Potential Suppliers for the supply, installation, commissioning and maintenance of the following: i. Conferencing System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) 20 duals & 5 single DICENTIS (or equivalent) Wireless Delegate Units with delegate ID functionality. ii. Public Address (PA) System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) Fixed speakers for all 5 public rooms in the Guildhall being, Council Chamber, Randall Room, Lower Hall, Assembly Room and Court Room. (b) 1 corded, 2 wireless and 2 lapel microphones. iii. Portable Infrared Hearing System which is compatible with the Conferencing system and PA system. iv. Management Software Supporting Centralised Management Software for the management of the systems 1.2 Budget The target budget for this contract is PS50,000 for the whole three year Initial Contract term and any bids over PS60,000 for the whole three year Initial Contract term will be disqualified. 1.3 Future Additional Services /Facilities The Council needs to ensure the longevity of its new Conferencing and PA systems in order to meet future business needs. The systems are therefore required to facilitate voting functionality and video webcasting / visual live streaming which may be added at a later date. We currently provide audio live streaming as standard. It is therefore essential that the new systems are technically capable of providing voting functionality and video webcasting / visual live streaming in future. 1.4 Bidders are required to carry out a site visit and create a plan of the Guildhall to assess the acoustics of the five public rooms. 1.5 A maintenance and call out agreement will be required for both the Conference system and PA system and any Additional Services. 1.6 The Initial Contract term will be for 3 years. After the Initial Term, the Council may agree with the Supplier to extend the maintenance services annually. The Council are using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d4c254f3-6b3e-4ce8-aff4-30d2b4f6d64e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not applicable
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

48952000 - Public address systems

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 20196 years ago
Submission Deadline
17 Jan 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Mar 2020 - 28 Feb 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WORCESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR1 2EY
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Worcester
Electoral Ward
Cathedral
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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