Award

South Cambridgeshire District Council - Section 106 Agreement Data Input And Migration 2023

SOUTH CAMBRIDGESHIRE DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Award

04 Jul 2023 at 13:32

Award Notice
Tender

04 May 2023 at 13:12

Tender Notice
Summary of the contracting process

The South Cambridgeshire District Council has awarded a contract for the "Section 106 Agreement Data Input And Migration 2023" project to The Obligations Office Limited. The procurement process was conducted through an open procedure. The contract value is £149,500, with a contract period starting on July 11, 2023, and ending on March 31, 2024. This opportunity falls within the services category and was initiated on May 4, 2023, with a tender deadline of May 26, 2023. The project will take place in the East of England region. For more details, you can refer to the electronic tendering portal provided by the South Cambridgeshire District Council.

This tender presents an opportunity for businesses, especially those offering data services and electronic data exchange services, to engage in the development and migration process of section 106 agreements. Small and medium-sized enterprises (SMEs) may find this tender particularly suitable, considering the nature of the project and the identified roles. Businesses with expertise in managing databases and data migration are well-suited to compete for this contract. The project involves site-specific mitigation and financial contributions relating to infrastructure development, making it relevant for companies in the data services industry looking to expand their portfolio through public procurement opportunities.

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Notice Information

Notice Title

South Cambridgeshire District Council - Section 106 Agreement Data Input And Migration 2023

Notice Description

Planning obligations under Section 106 of the Town and Country Planning Act 1990, commonly known as s106 agreements, are a mechanism used to make a development proposal acceptable in planning terms. They are focused on site specific mitigation of the impact of development by way of either the direct provision of infrastructure (both on and off site of the development) and through the payment of financial contributions to the local planning authority. The section 106 information relating to Cambridge City Council are recorded in a bespoke Microsoft Access database built around the year 2000 and contains details relating to around 1,600 agreements (excluding deeds of variation). Information relating to agreements completed before then are held in a now dormant database. Section 106 records for South Cambridgeshire are similarly stored in a Microsoft Access database built in around 2009 and which stores records of around 1800 agreements (excluding deeds of variation). GCSP has recently acquired a database from Exacom Systems Limited and now requires data contained within these section 106 agreements, along with the compliance held by GCSP in the current databases, needs to be uploaded onto Exacom. From 1 April 2012 GCSP has completed 1010 section 106 agreements (excluding deeds of variation). Some of these agreements relate to appeals that were dismissed thereby reducing the number of the total number agreements to be migrated (this is estimated to be 20-40 agreements). Around half of the total number of agreements are for minor developments which secure a small number of financial contributions only and where there are no obligations relating to (for example) affordable housing or public open space. The balance of agreements comprises a mix of major residential development schemes and commercial developments. Four example agreements are appended demonstrating the type of major and minor agreements that are to be expected. The quantity of deeds of variation is unknown but is estimated to be in the region of 100, however, many of these are for the sole purpose of incorporating new mortgagee provisions relating to the affordable dwellings (i.e. monitored obligations are often unaffected). Around 10 of these agreements relate to particularly large new settlements or urban extensions (i.e. those of 1000 dwellings or more). It is intended that the details relating to these developments will be uploaded by GCSP and are therefore excluded from the instruction. GCSP is looking to upload data relating to around 1000 agreements as an initial undertaking. Further data migration of the balance is likely but the full extent of this will depend on cost. For more information and a copy of the tender documents please see our electronic tendering portal: https://procontract.due-north.com/Advert?advertId=fdfede1a-7cea-ed11-8122-005056b64545

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1515ebaa-d016-45cb-b0fb-67f2a17f5de2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a412ecd7-82df-4069-9490-efd0764968d5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

CPV Codes

64216110 - Electronic data exchange services

72300000 - Data services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£149,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20232 years ago
Submission Deadline
26 May 2023Expired
Future Notice Date
Not specified
Award Date
3 Jul 20232 years ago
Contract Period
10 Jul 2023 - 31 Mar 2024 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH CAMBRIDGESHIRE DISTRICT COUNCIL
Contact Name
James Fisher
Contact Email
james.fisher@greatercambridgeplanning.org
Contact Phone
Not specified

Buyer Location

Locality
CAMBOURNE
Postcode
CB23 6EA
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
South Cambridgeshire
Electoral Ward
Cambourne
Westminster Constituency
St Neots and Mid Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

THE OBLIGATIONS OFFICE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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