Award

ITQ: Cremation & Cemetery Admin System

SCARBOROUGH BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

27 Jul 2020 at 06:34

Award Notice
Tender

18 Jun 2020 at 10:58

Tender Notice
Tender

03 Jun 2020 at 18:30

Tender Notice
Summary of the contracting process

The procurement process described pertains to Scarborough Borough Council, which has initiated a tender titled "ITQ: Cremation & Cemetery Admin System". This project falls under the goods category and is focused on IT services related to system management software. The tender was published on 3rd June 2020, with the submission deadline set for 19th June 2020. The contract period will commence on 1st July 2020 and extend until 30th June 2025, with a total contract value of £35,000. The procurement method employed is an open procedure, allowing for broader participation.

This tender presents significant opportunities for software companies, particularly those in the IT services sector specialising in system management and development. Businesses that can provide innovative and reliable solutions would be particularly well-suited to compete, as the council aims to enhance the efficiency of its bereavement services through a modernised management software system. Small and medium enterprises (SMEs) are encouraged to participate, given the group's suitability for engaging with this contract.

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Notice Information

Notice Title

ITQ: Cremation & Cemetery Admin System

Notice Description

Scarborough Borough Council's bereavement service are seeking to replace their existing Cemetery and Crematorium management software with a more resilient and robust solution. The bereavement service are responsible for approximately 1100 cremations annually with 2 operational cemeteries associated with 236,000 records. The service oversees a series of daily services for cremation, burial plus other services such as strewing. Duties are carried out at set times throughout the day through organised appointments between the Council and approved Funeral Directors or directly from individuals who do not wish to use a Funeral Director. The service also has the capacity to deal with out of hour's funerals on evenings and weekends through negotiation. The aims of this project are to provide a reliable and robust solution that increases back office efficiency and provides an improved core back office administration for burials and cremations including memorial records (including memorial safety data) and finance data. Provide an online booking system for funeral directors

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-21ba128e-cb35-4132-b6c3-5da5ec1565a2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f5a358fc-4a81-4ae2-9a9e-3c8ff0e238c3
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48781000 - System management software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£35,000 Under £100K
Lots Value
Not specified
Awards Value
£25,700 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20205 years ago
Submission Deadline
23 Jun 2020Expired
Future Notice Date
Not specified
Award Date
16 Jul 20205 years ago
Contract Period
2 Aug 2020 - 31 Mar 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCARBOROUGH BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SCARBOROUGH
Postcode
YO11 2HG
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
North Yorkshire
Electoral Ward
Castle
Westminster Constituency
Scarborough and Whitby

Supplier Information

Number of Suppliers
1
Supplier Name

CLEAR SKIES SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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