Tender

G5373 Community Information Panels

TOWER HAMLETS

This public procurement record has 1 release in its history.

Tender

18 Feb 2020 at 13:03

Tender Notice
Summary of the contracting process

The London Borough of Tower Hamlets is currently seeking tenders for the project titled "G5373 Community Information Panels." This initiative falls under the industry category of advertising and marketing services and aims to enhance the installation, maintenance, repair, and cleaning of Community Information Panels across the borough. The procurement process is now in the Tender phase, with tenders due by 12th May 2020. The successful bidder will undertake a contract expected to last for an initial duration of 84 months, with the possibility of a 36-month extension. The estimated value of the contract is £4.2 million, with expressions of interest having commenced from 13th February 2020.

This tender presents a robust opportunity for businesses involved in advertising, installation, or maintenance services, particularly those experienced in managing outdoor advertising equipment. Companies that possess capabilities in both traditional and digital advertising will be well-positioned to compete, especially given the council's goal to increase the number of digital panels and enhance council communications. The open procurement method allows for a wide range of bidders, and firms are encouraged to collaborate with the Council's Planning Department to formulate competitive proposals based on provided insights into potential installation sites across London.

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Notice Information

Notice Title

G5373 Community Information Panels

Notice Description

Portal Contract Reference: DN463801 Internal Contract Reference: G5373 Contract Title: Community Information Panels Expressions of interest start date: 13/02/2020 Return of tenders/bids end date: 12/05/2020 Initial Contract Duration: 84 Months Extensions: 36 months Estimated Contract Value (including extensions): PS4.2 Milllion Description: London Borough of Tower Hamlets is seeking expression of interests from suitable and experienced organisations to install, maintain, repair and clean its Community Information Panels via a concessions agreement while maximising coverage and ensuring the best value for money. The Council has 43 CIPs as static 6 sheet advertising sites across the borough. Currently, the exposure received from these is 50% for the council via coverage wholly on one side while the other side is used entirely for external advertising by the contractor. The Council is now looking to agree a new 10 year CIP contract (7 + 3). The successful contractor will be expected to meet the Council's objectives below as well as take full responsibility for the installation, maintenance, repair and cleaning of the panels. In addition to this, the contractor will be responsible for the display and maintenance of council artwork. The successful contractor is expected to pay the Council an annual remuneration for the provision of the land upon which the CIPs will be erected, while the council accepts that the contractor will recoup profits from the sale of advertising. The Council's objectives are to: * Increase the number of the CIPs to gain increased exposure across the borough * Convert as many of the existing static 43 CIPs to digital as possible * Guarantee larger coverage in the borough for key council communication campaigns, and more advertising impressions * Guarantee a significant portion of advertising space on any digital panels for council campaigns * Ensure reasonable remuneration for site rental * Ensure adequate access to advertising time for the Council's own needs The tender process will be running over a 3 month period in order to provide bidders adequate time to work with the Council's Planning Department, Highways Team and any other external bodies to understand the installation requirements and feed into their bids. The council has attached a list of 20 potential new sites with the support of the planning team - which have been deemed as either: * Amber (Could potentially be supported subject to further information or a slight relocation). * Green (No immediate concerns and likely to be supported). While this preliminary research has been provided, it should be used as a guide and bidders are advised to carry out their own investigations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-225e1e4b-dfba-420e-9b19-9be5e477b7e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4e2cf4ee-413c-46e1-b2b2-29e77aba7078
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22462000 - Advertising material

31523000 - Illuminated signs and nameplates

45316100 - Installation of outdoor illumination equipment

79340000 - Advertising and marketing services

79341000 - Advertising services

79341200 - Advertising management services

Notice Value(s)

Tender Value
£4,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Feb 20206 years ago
Submission Deadline
12 May 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Aug 2020 - 2 Aug 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TOWER HAMLETS
Contact Name
Gohar Lecordier
Contact Email
procurement@towerhamlets.gov.uk
Contact Phone
+44 2073644795

Buyer Location

Locality
LONDON
Postcode
E14 2BG
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
TLI London
Local Authority
Tower Hamlets
Electoral Ward
Poplar
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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